Credit Repair Cloud: User Guide

  1. Welcome Aboard!
  2. The Recipe for a Lucrative Credit Repair Business
  3. New User FAQs! Please read these. Yes, you!
  4. How much should I charge my clients?
  5. Getting Started Overview
  6. Quick Videos
  7. Top 10 Greatest Features
  8. Introduction
  9. Getting Started
  10. My Company Profile
  11. Working with Clients, Prospects and Leads
  12. Import Credit Reports (no more typing)!
  13. Using the Credit Dispute Wizard
  14. The Library
  15. Bonus Materials
  16. Business Dashboard and KPIs
  17. Integrations
  18. FAQ
  19. Troubleshooting
  20. Getting Technical Support
  21. Security

01 Welcome Aboard!

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Credit Repair Cloud is the world’s most advanced credit repair software. It helps you to grow and scale a profitable credit repair business. It’s user-friendly, with videos and instructions in every page, but there are still steps to learn. That’s why everyone starts with a 1 month free trial. Take time to read and understand the steps of the software. Always practice any new task with your Sample Client and never learn with a live client.

Just getting started? You must-read these:

Before writing a support ticket, take a deep breath and read the FAQ and Recipe:

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Additional Help for New Users:

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Live Software Training with Keenan

Get live assistance to set up your credit repair cloud, your website,  learn to process clients, import credit reports, add web lead forms your site, set up email addresses and more. Click here to schedule a session with Keenan.
*Recommended for all new users (Note: Keenan is a Software and IT Expert and he is awesome. This is not Credit Repair Education or legal advice).

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Credit Repair Education for you and your staff

We recommend classes at American Credit Repair Academy.
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Our History

We created the world’s first credit repair software over a decade ago, a simple home software first called “Credit Doctor” which later became “Credit-Aid Software.” Mortgage brokers began to ask for larger versions for clients, so we launched a Pro version. Now, a decade later, technology has shifted, “desktop software” is over, and we’ve moved to the cloud. Credit Repair Cloud runs on the world’s fastest cloud servers, so you can work anywhere on any device and be far more productive. 

Welcome aboard and thanks for being a Credit Repair Cloud user. Your successful and profitable business is our goal!

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Daniel Rosen
Founder, Credit-Aid Software
www.credit-aid.com

Support, Software Training and Personal Walkthroughs

Before you begin, understand all software has a learning curve.  

We’ve made Credit Repair Cloud as simple as possible, but there are still things to learn.  This is why we start everyone with a 30 day free trial.  A free trial isn’t meant to jump in and run a business for free.  It’s to evaluate the software and determine if it’s right for you.  Take your time, view the Quick Videos  and instructions that are in each page as you work.  They’re there to guide you.  Always learn and practice with your SAMPLE CLIENT.  If you’re learning to do something advanced like “Import an online credit report” use the SAMPLE CREDIT REPORT.  These are here to help you learn.  Never learn with a live client!

Personalized Software Training and Walkthroughs:  

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The Quick Videos  and instructions are there to guide you. Our tech support is by email, just like Microsoft, Intuit and most other software companies.  If you’d like someone to personally call and guide you to get set up and show you how to use the software, click here for support options or schedule a live session with Keenan. Kenan will help you to configure your Credit Repair Cloud. Learn to run your clients through the system, import credit reports, setup your web site, web lead form and more. Keenan will assist you directly on your computer with screen sharing. **New Users: we recommend this 1-on-1 training. Book a session with Keenan

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Before you begin: Tune-up and Optimize your Browser!

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PLEASE NOTE:  

We are on the world’s fastest cloud servers.  Our service will never slow. We are using the latest technology.  If you do not have the newest version of your web browser, our app may not work.  

99% of all support tickets are due to browser problems (on your computer).

Is our app running slow or strange? Before you write a support ticket, please try the following steps to solve the problem (and speed up your system)!

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Follow these 3 steps for a happy and fast web browser (yes, all 3!):

  1. Shut down and restart your computer. Why? Because restarting your computer frees up memory.
  2. Delete all temporary internet files and cache — or an even better, run CCleaner (we love CCleaner and we use it daily here). Why do we clean out these files? Because your web browser saves garbage and old version of web pages. Our programmers work every night, so if your browser saved yesterday’s code (that has since been changed), strange things will happen. Keep your browser clean and happy. We love CCleaner and we run it daily on our own computers daily. There’s a Windows version and Mac version of CCleaner (both are free). Think of it as a purging cleanse.
  3. Download the newest version of a different web browser. Why? It’s the best way to know if your original browser was messed up. We don’t like Internet Explorer. It comes with Windows, but it’s very slow and easily damaged. We like FirefoxChrome and Safari. They’re much faster than Internet Explorer and have fewer problems. Best part is, they are all FREE!

*We know you love your old browser. Yes, change is scary and we feel your pain, but you won’t know if you have a browser issue until you restart, clean
things out and try a newer version of a different browser.

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Firefox Chrome Safari

Visit this page for more tips to clean up, tune up and speed up your Internet Browser:  http://support.credit-aid.com/entries/23577522-Fix-Internet-Browser-Problems

Internet Explorer tends to be very slow and prone to problems. Many people IE it because it comes with windows, but if you’re experiencing sluggishness, or non-response, Internet Explorer is usually the culprit. We recommend Firefox, Chrome and Safari.  These are  much faster than Internet Explorer.  Be sure you have the newest version.  They’re all free

Be careful about add-ons and toolbars in any browser.  Add-ons affect your performance and many contain spyware and malware.  If it’s something free, beware.

Additional ways to improve a slow connection or sluggish computer.

Try all steps in order:

  1. Turn off your computer and modem/router (and leave them both off( at the same time) for one minute.
  2. Delete temporary internet files (in control panel — internet properties)
  3. Try a different web browser (we like Firefox — and it’s free).

If these fail to help

  1. Call your internet provider (usually your cable TV or phone company).  Ask them to test your connection.
  2. Be aware that viruses and malware can also cause connectivity issues.

Additional Tips to speed up your system

  • It’s important to clean out temporary internet files often.  You can do this in CONTROL PANEL – INTERNET PROPERTIES.  There is also a free program we love called CCleaner that does a fantastic job of this.
  • Not seeing new content or changes in a page?  Your browser may be showing you old pages.  Clicking Control and F5 will force your browser to refresh a page.
  • Don’t view our app from within an application like AOL.  User  just a browser.  We like Firefox, Chrome and Safari (have the newest version).
  • Did you know that your IP may change every month?  When this happens, your computer will be extremely sluggish.  Turning off your computer and router (and having them both off at the same time for 1 minute) will solve this issue.

Trouble logging in?

Make sure you are using the correct User ID and Password. These are case-sensitive and must always be typed the same (with no spaces).

New Features

We are adding features every week.  Because we add them so quickly, many are not yet in the User Guide.  We recommend that you visit the New Features link whenever you see it red.  This will always tell you what’s new and how it works.

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02 The Recipe for a Lucrative Credit Repair Business

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The Secret to a Lucrative Credit Repair Business

Traditionally, a credit repair business follows a subscription-model where clients pay you a monthly fee for “document processing” and “credit education.”  When we think of subscriptions, we think of magazines, but another example are razor blades. Buy a razor and every so often you’ll to buy new blades for it. The “subscription” model is follows a simple proven recipe: If you can keep happy clients paying you monthly and a cost-effective way to attract more, your recurring revenue will quickly multiply.

 The “Recipe”

1
Minimize your workflow to handle more clients in less time.
This is why software is important.
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Focus on increasing client satisfaction (to extend the average
client lifetime value.
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Increase your flow of leads (from affiliates, your website/web-
lead-form), word of mouth or with pay-per-click ads).
4
Monitor KPIs (Key Performance Indicators)
When avg lifetime-value-per-client exceeds cost-to-acquire the client,
you have a scaleable business!

Keeping existing clients happy (and maintain a low churn rate).

Increasing your flow of leads is definitely important, but always remember that the most valuable clients are the ones you already have. Keep them happy. Happy clients have the longest lifecycle and highest lifetime value (and they’re your best advertising).

Monitor the health of your business

Use your Business Dashboard to monitor your conversion ratechurn rate and average revenue per client, as these are the the KPIs (key performance indicators) that show the health and profitibility of your business.  Average revenue helps you to determine a budget for customer acquisition. Spikes in cancelations or high churn are indicators of unhappy clients and a problem on your team.

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The first step with software is to understand the flow

After entering a client into Credit Repair Cloud, the work is minimal. The software automates and simplifies the work, keeps it organized, reminds you for follow-ups and the Business Dashboard monitors your clients, your affiliates, your team and the overall health and profitability of your business.  Using software will reduce your workflow and cost (which is important to scale a business), but software can only work if you follow the flow.

The Flow:

  1. New lead appears in your credit repair cloud (from your website or your affiliate) or lead calls and you add them manually.
  2. Your sales person converts that Lead to Prospect and then finally to Client.
  3. Creating a client profile is when you sent client portal login details to the client.
  4. Collect necessary documents from the clients: Photo ID, Utility Bill and Power of Attorney letter (optional)
  5. Order all 3 reports and scores (usually the client does this with an online service like PrivacyGuard.com)
  6. Examine the reports for for errors. If you’re using credit report import, tag and save all the items you wish to dispute.
  7. Use the dispute wizard to create dispute letters to send to credit bureaus. Never dispute more than 5 items in a 30 day period. The biggest companies in Credit Repair limit disputes to 2-3 items per month.
  8. Wait for 30 days while the bureaus investigate and respond.  Items are either removed or verified
  9. If bureaus respond that the item is verified, challenge the verification. Lather, rinse, repeat.
  10. Occasionally communicate with creditors directly. Same rules apply.
  11. Add more affiliates that refer clients to you, add more team members to do the processing.
  12. Keep clients happy so they will continue monthly service and they will tell others how awesome you are.
  13. Monitor the business dashboard for trends such as unusual drop-offs of active clients or high churn rate as these are strong indicators of unhappy clients or a problem on your team.

Credit repair cloud has tools to manage your team, your clients, your affiliates (who refer clients to you) and to monitor the overall success and profitability of your business. It also has tools to communicate securely with clients and affiliates with a secure portal they can log into for real time status of the progress of your work. The beauty of the client portal is that it saves you from unnecessary calls asking for status updates. Click here to view portal demos.

The Bottom Line

Building a successful business does take work and testing. Credit Repair Cloud has all the tools to manage your business, to minimize your workflow and maximize profits and scalability.

Give ’em the pickle!

Your existing customers are your greatest asset.  Keeping them happy will increase your revenue and profitability.  Here’s 3 minutes of great and simple advice for anyone with customers.

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Using the Credit Repair Cloud API to integrate with other software

One of the most exciting benefits to cloud computing is that cloud applications can share data by API. It’s important to know that this is new technology for all software companies . You can only do a certain task by API if that API call actually exists.  Each software has their certain limitations and some may be for security concerns.  As a result, some don’t play well with others. All popular cloud based software companies are working to increase functionality of their APIs for what they can do.

Here are examples of how one of our biggest customers uses our API:

  • Their Sales Team enter all new clients directly into their custom in-house CRM.
  • Their CRM sends an API call to Credit Repair Cloud automatically creating a new client in Credit Repair Cloud.
  • When they change a client’s status in their CRM (such as; client was suspended because he didn’t pay a bill, etc.), that client’s status automatically changes in Credit Repair Cloud.
  • This same company handles their client payments and accounting with other software. They primarily use Credit Repair Cloud as a tool to handle the automation and organization of the credit repair work (and the secure client portal for clients to send documents and monitor status).

To build API integrations like these you’ll need a developer.  

Your developer will look at the various software you wish to integrate and see what’s possible.  To show your developer what API calls are available, show them the  the API pages in your Credit Repair Cloud.  For issues with any other company whose software you want to integrate with, it’s important to remember that they will have their own support team to help you.

Status of our API and FAQ’s about integrations

This is our year to focus on integrations.  This year we’ve enabled Credit Repair Cloud to talk with hundreds of other cloud applications including MailChimpSalesForce.comZOHOInfusionsoftQuickBooksFreshBooksZapier and more.  This week we’re launching a Mandrill integration to give you complete control over all the emails sent from your Credit Repair Cloud to your clients and affiliates.  This is the 2nd most requested feature we’ve ever had (after Credit Report Import).  We have many more planned.

Can Credit Repair Cloud process my client’s payments?  No.  Credit Repair Cloud is a great tool for credit repair and it does have basic invoicing and accounting tools, but it is not a payment processor and it cannot take your client payments. If you have a merchant account for credit repair, you already have tools from your gateway to accept payments and ACH transfers.  For our own recurring payments and billing we use a service called Recurly and they are awesome.  We don’t see or store credit card numbers. For certain high risk tasks it’s best to go to a company who specializes in such things.  If you use an online accounting system like QuickBooks or FreshBooks or your CRM, you may be able to keep your Credit Repair Cloud updated on payment status by API.  This is all up to you, your other software and your developer.  We are exploring the idea of adding payment processing functionality as a feature in the future, but we do not offer it at this time.

We just completed integration with Zapier. Zapier is like match.com for cloud apps and it’s AWESOME!  If you have ZOHO, Salesforce.com or another popular CRM or if you use QuickBooks or FreshBooks to manage your accounting, those applications (and many more) can talk to Credit Repair Cloud via our Zapier (in a shorter time without having to write code).

Adding new API calls and integrations is our primary focus this year.  If you have any suggestions of integrations you’d like to see, post them on our uservoice page by clicking Help & Support > New Feature requests.  Other users vote on them, we discuss them at developer meetings and many are added.  When they launch, we post them on the New Features Page.  This is how we grow.

Professional Resources

Need Credit Repair Education?  Visit American Credit Repair Academy for the 3 hour Credit 101 course and certificate.  It’s affordable and important to learn the correct steps and how they relate to the law.

Need Software Training?  Schedule a session with Keenan for 1-on-1 assistance to set up your account, set online agreements, import credit reports, set up a website and more. If you’re just starting out and need personalized help, we recommend Keenan.

Need Credit Card Processing?  Get a Merchant Account for Credit Repair. Process Credit Card Payments and ACH Transfers from your clients.

Need a website for your business?  Get a professional Credit Repair Business Site today!

Click here for more professional credit repair business resources. 

03 New User FAQs! Please read these. Yes, you!

Getting started with Credit Repair Cloud

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We provide you with tools and a roadmap for a profitable business. Our software helps you to manage and grow your business. Our guide books help you maximize your profits. Your successful and scaleable business is our goal.

If you’re NEW to  Credit Repair Cloud and want 1-on-1 Help:

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*You won’t earn until you learn:  To have success, read the guides and watch the videos (on top of every page). We know you’re anxious to make money, but take time to learn first with your Sample Client. Don’t  learn with live clients.

These are a must-read for anyone starting out with Credit Repair Cloud

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Keep calm and go with the flow (of the software)

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Remember: A free trial is to learn the software and determine if it’s right for you.  Resist the temptation to start adding clients immediately.  If you do this, you’ll end up with angry clients and software you don’t understand. To have success with any software, you need to take time to understand the flow.

Please stop and read our Recipe for a lucrative business and our other guide books.  They explain the flow of the software and how to build a profitable and scalable recurring revenue business.  Then take it one step at a time and always learn with your Sample Client (and not a live client).

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Slow down

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Slow down and learn the software.  Don’t add live clients in a hurry.  Any software has a learning curve. That’s why everyone starts with a thirty-day free trial. It’s a step-by-step process to build a profitable business.  Yes, we have users making millions of dollars, but must build a foundation first.  Slow down, reading the materials and learn each process first with your Sample Client.  We know you’re in a hurry, but you must build a foundation before you can have true successful business.  We are on your side.

  • There are instructions and Quick Videos in every page in the software.
  • Understand the flow of the software before you start to add live clients.
  • Read our Recipe to scale to understand the flow of the software and how it grows your business (and profits).
  • Read our User Guide. It explains every feature.
  • Read this page of FAQs from top to bottom
  • Always practice first with your Sample Client (and never with a live client).

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Getting Help

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Getting help with Credit Repair Cloud

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Remember, with cloud software, all users log into our same system, so it will always work the same for everyone (unless you’re doing something very strange or have computer or browser issues).  Our support staff are awesome (and attractive), but we can’t fix your computer, browser, router, WIFI, Modem, viruses, internet provider, etc.  Start by tuning up your browser, working with your sample client and viewing the instructions and Quick Videos in every page.

Got a question? Click here to send us a support ticket email and we will respond quickly. Please be sure to write from the master email address on your Credit Repair Cloud account.

Want live help? Schedule a free 1-on-1 session here https://www.creditrepaircloud.com/expert so we can help you personally!

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If you’re launching a business, read our free guides.

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We especially recommend reading the Recipe for a successful business because it explains how the steps in the software help to scale a profitable business.

 

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Don’t try to reinvent the wheel

Study the the proven business models first.  Study the biggest players.  You know them.  The very biggest has the initials LL — and there are a few others who are generating hundreds of millions of dollars in revenue. Look at their sites, their pricing and the similarities — but NEVER copy any text or images from their site or you’ll get to know their attorneys. Just look and gather ideas. Yes, they are making millions. You can, too.  Just take it one step at a time concentrate on keeping your client’s happy. Structure your business so it’s built to scale, and you’ll quickly have your piece of the pie. Your assignment is to read the recipe to scale. Then read it again.

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How do I delete the Sample Client?

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You don’t! The sample client is there to help you to learn. Always practice first with your Sample Client. Never learn with a live client.  The secret to profit in credit repair is growing your client list and keeping them happy (so they continue to pay you). Do not learn with live clients who may get upset if you’re “experimenting” with their records.  Resist the temptation.  Log into your Sample Client and try the task first with your sample client. That will be 5 minutes well spent. If you’re ever lost, there are instructions and Quick Videos in every page plus a User Guide!

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How much should I charge my clients?

The sky’s the limit, but in this business, you might actually make more by charging less. Remember, the goal is to scale your business. How do  you do that?  Slowly and methodically, with reasonable pricing, good service and happy clients who keep your service very long time (and tell their friends). Visit the Credit Repair Business Calculator and run some pricing projections.

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Who orders the Credit Reports?

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Credit reports and scores change often, so a new client needs fresh new reports. Clients should order their own credit reports, so they don’t suffer a hit on their score.  We asked some of the biggest credit repair firms how they handle ordering reports. Here’s what they said:

  • Most tell us that they have the client sign up at privacy guard.com and then they ask the client for the the login details and security word.

Credit Repair Cloud can import from 6 credit report providers. Users tell us that PrivacyGuard is what they like best. PrivacyGuard charges $1 for a trial with instant access to all 3 reports and scores (a real bargain). Their credit monitoring service is awesome, but remind them to cancel if they don’t want the monthly bill.

*Please note:  It its VERY important for your client to keep their credit monitoring subscription active for as long as they are having credit repair services. This gives you access to fresh updated reports and scores. It is also important to not have your client change report providers, because reports from a different provider cannot import into their account. 

Want to use OTHER credit reports? No worries!  You can use any credit reports that you like. Just visit Wizard 3 and watch the video that shows how to add disputes manually. It’s super fast!

 “Disclaimer: We are not a provider of credit reports and we are not affiliated with any credit report providers. Your client should order their reports directly with the Credit Report providers.” 

Then in the next month after items change, you DO NOT need to reimport any reports.  Just update the items manually with one click in the “Dispute Items” page. Click here for details on that:  How do I update a client’s records? Should I reimport after changes happen?

If you don’t want to use one of the 6 providers, or if you have a PDF report you can also enter credit report items manually.  A video called “Add credit report items manually” is here on this page:  www.creditrepaircloud.com/videos .

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Which dispute letter do I send??

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Never add client details into the library.  Always log in to the client dashboard first and then run Credit Dispute Wizard 3.  From there, you can choose library letters and the wizard fills in the important details. All new clients start with the default round 1 letter (to the 3 bureaus). 

Here’s the flow of  Wizard 3:

  • STEP 1 – All new clients start with the Default Round 1 letter (to the 3 bureaus).
  • STEP 2 – Weeks later after you’ve heard back from the credit bureaus, you move on to Round 2 (where you can choose any letter in the library). 

Here’s more detail of the flow in Wizard 3:

All clients start with a Basic Round 1 dispute letter.  A Round 1 letter, is always written directly to Credit Bureaus and it’s always the same (and can be about several items, hopefully no more than 5).  The Round 1 letter in the Credit Wizard is easy and fast (and a no-brainer).

A few weeks or a month later (after the credit bureaus have responded to the Round 1 letter)…

If you want to send a letter  to a Creditor or Furnisher, then use Wizard 3 Round 2.  A letter you send for Round 2, 3, 4 and higher depends upon the situation and the response you received from round 1.

If you ever want to make any last minute changes to the letter. The last page of the wizard  is the “editor” to make any last minute changes you like before you print and save.

In rare cases where you need a letter that does not contain a dispute item. Visit the main Wizard page and choose the link below wizard 1,2,3 that says “Create a letter for a client (with no dispute items)”

If you’re NEW to Credit Repair or having difficulty, here are options for extra help:

Software and IT Support and Software Training from Keenan.  Our email support is free, and we have instructions and Quick Videos in all pages of the software, but if you’re having trouble or if you’re not a technical person, get personal tutoring and one-on-one assistance from Keenan. We recommend this for all new users. Keenan will be your personal IT department. He’ll fix  computer issues,  set up your Credit Repair Cloud, show you how to process clients,  import credit reports, and setup your site, your email, your web lead form and more. Be smart with your time and book a session with Keenan.  (*Note: this is not credit education).

Credit repair education and certification.  Take the Credit 101 class at www.americancreditrepairacademy.com. You and your staff can have a 3 hour course (by phone) and at the end everyone gets a certificate to put on the wall (note: this is not software training).

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Who signs the dispute letters?

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Should  the clients send the dispute letters themselves?

No no no!  As a credit repair specialist, your clients are paying you a monthly fee to do 2 simple things:

  1. To send dispute letters for them.
  2. To teach them how to better manage their credit.

Let’s do the math:  

  • The letters take just a few clicks to create.
  • The actual “work” is just a few minutes per month per client.
  • If the average client is paying you $59-$129 per month.
  • And you’re just paying for paper, envelope and stamps.
  • That’s a nice profit margin!

Having your clients sign and send the dispute letters themselves is not a good idea because that means you’re not providing much of a service. Also, most clients cannot handle this responsibility. With that business model, you’ll end up with angry clients who don’t understand why they are paying you.

The better solution is to be awesome and provide awesome service. That’s how you gain referrals and grow your business.

But what about having the clients sign the letters?

By law, dispute letters need a real signature.  To save time, many companies have the clients sign a limited power of attorney (or the “Authorization for Credit Repair Action” that’s already included in your default online agreement) and then they sign the client’s name for them.

Here’s what most companies do:

  1. (Recommended)  If your client has signed the “Authorization for Credit Repair Action” (this is already in your default online agreement) you simply sign the client’s name on their behalf.  The client is paying you for “Document Processing” and “Credit Repair Education” so why not just send the letter for them?  This is definitely the better way to go.  It’s a nice service for your client and the price of a stamp is minimal.
  2. (alternate method) If you trust your clients to sign the letter themselves, you can send the letter to the client. Export it as PDF and attach it to an email (your own email) or attach it to a secure message from the client’s dashboard. Keep in mind, this is problematic, as you’re depending on a client who may not handle this responsibility well (we do not recommend running your business this way. ).

What to include:

For a Round 1 letter:  Be sure to include Photo ID (like a driver’s license) and Proof of Address (usually a utility bill or something official with your name and address).  Later rounds don’t need this.

Should it be sent certified mail? 

Many people do send these by Certified mail.  Many do not.  This is up to you.  It’s not required, but does give a awesome paper trail.

What return address should be on the envelope?

The address on the envelope and the letter will be your client’s address.

How will I know when changes happen? 

The credit bureaus and creditors will send their replies directly to your client.  Ask your client to forward all correspondence to you so you can keep their records up to date. Once you’ve received an update about an item, click here to learn how to update that item in your software.

Hopefully this cleared up the mystery about who signs the letters.  Thanks for reading!

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How many dispute items can I sent at one time?

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Never send more than 5 dispute items to a credit bureau within a 30 day period. If you send more, you run the risk of having the letters all marked “frivolous” (which is not pleasant).  The largest credit repair company in the country (whose initials are LL) will send only 2-3 items per month to the credit bureaus.  This will gig e the best success rate and will also increase your client lifecycle and value. A higher success rate means happier clients.  This equals longer client lifecycle and higher revenue.  Isn’t that the goal?

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How do I update a client’s report? Do I re-import a
new credit report after changes happen?

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If you’re using the import tool, you’ll want to import fresh new credit reports when you start work with a new client, but reimporting a 2nd time for the same client is not necessary and will cause extra work.  Also it’s important to note that IF you were to import again for the same client, you MUST use the same provider.  Otherwise you will get duplicate items.

The credit report import tools is a huge time saver and highlights what’s negative, so you can point and click to create your round 1 letter. When you send it to the bureau, include copies of the client’s photo ID and utility bill.  A few weeks later, the bureaus will send your client a letter notifying them if items have changed status.  Be sure to have clients forward all these letters to you.  At that point you “could” import again, but it’s easier and faster to visit the “Dispute Items” page and just click on the items that changed. This will update all the records in the software and the client portal. Then type the new scores on the client’s dashboard page.

Try it first with your Sample Client.

Here’s a video that will help:

 

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Why am I sending everything by snail mail?

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Can’t i submit disputes electronically?  Unfortunately, that would be easy, but would not have good results.  The biggest credit repair company in America has hundreds of thousands of clients and they send paper letters by snail mail. Why?  Because it’s time consuming for the credit bureaus to handle in the time allowed. As a result, you will have better results.  Bottom line is this: Credit repair works best by paper mail.  It gives you a higher success rate.  A higher success rate means happier clients.  This equals longer client lifecycle and higher revenue.  Isn’t that the goal?

PS: Yes that is a real snail carrying a real mail sack across my desk. It took us 3 hours to get that shot.  Thanks for reading!

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Can I change an agreement AFTER my client signs it?

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No, that would be unethical.  Did you really ask that?  Once you save an agreement to a client’s profile, it cannot be changed.

Generally speaking, most companies have 1 agreement with 1 set of pricing.  You can certainly have different agreements for your company, but please make sure the agreement is correct before saving it to a client’s profile.  You can change your “master” agreement anytime you like, but you cannot change an agreement that is already saved to a client’s profile. If you wish to change an agreement that’s already been saved to a client’s profile, the only solution is to delete that client and start over.

Agreements are not sent anywhere.  Clients see and sign the agreement at their first login to your client portal.  To see if a client has signed your agreement you can see this buy the icons in the Client list.  To see a signed agreement, visit My Company>Online Agreements>Digital Signatures or visit the Client’s Dashboard and click on the word “Agreement.”

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Why aren’t my secure messages being sent?

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Secure messages do not send ever. That’s what makes them secure.

This is an unusual concept for many people to grasp because they confuse “secure messages” with “email.”  To make it clear let’s repeat that thought:  Secure messages do not send ever. That’s what makes them secure.  A user must log in to see secure messages.

Agreements work the same way: Clients must log in to see them.  They never send by email. They never leave our secure server. We patterned our secure messaging after Bank of America.  They send you an email letting you know that you have a message waiting for you, and that you can “log in” to your account to see it.

Credit Repair Cloud is not  an email program.  It doesn’t replace outlook.  You cannot write an email message in Credit Repair Cloud.  Use your own email for that.  The only “emails” that Credit Repair Cloud” sends are short generic auto-notifications with login details, updates and requests to “log in” for see a secure message.

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Why is www.creditrepaircloud.com printing on all of my dispute letters?

Why is the text printing so small in my letters?

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Removing the website header and footer from your dispute letters

Dispute Letters should never have our URL creditrepaircloud.com printed on them.  If this is happening to your letters here is a very easy solutionThe issue of our URL is printing on the top of your dispute letters is not caused by Credit Repair Cloud.  This problem is caused by your own settings in your web browser.  This link will help you to change the setting in Internet Explorer and FireFox so it will never happen again:  http://www.howtogeek.com/howto/the-geek-blog/prevent-firefox-or-internet-explorer-from-printing-the-url-on-every-page.  Is that link not helping?  Here’s another link that might be better for you: http://www.mintprintables.com/print-tips/header-footer-windows/  It takes about 30 seconds to change the setting — and your letters will always print correctly after that.

Is your text printing too small?

Are your dispute letters  printing with a font that’s too small.?  When you print dispute letters from Credit Repair Cloud, you’re essentially printing web pages from a web site.  A web site can’t control your printer. Browser settings (on your computer) or print drivers (also on your computer) are responsible for how it prints.   If text in printed Web pages come out too small, the likely culprit is the “Shrink to Fit” option, which Internet Explorer uses by default to try to squeeze the entire Web page onto a sheet of paper.  Here’s  a link to help guide you to change that setting: http://www.pcworld.com/article/2042126/how-to-fix-web-pages-that-print-too-small.html

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How do I import a credit report?

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Importing a credit report is one of our greatest features. Unfortunately it’s the most challenging to learn because it happens outside of our software, on another company’s site and in another company’s web browser 9and we’re not affiliated with those companies). To complicate things more, the instructions to view the source are completely different for each web browser. This makes for frustrating support emails, because they are always about other company’s products.  The important thing is to learn with our Sample Client and Sample Report.  This will be 5 minutes well spent.  Never learn with a live client.

Here’s how to learn to import an online credit report:

  1. Log into your SAMPLE CLIENT
  2. Click on Import Online Credit Reports
  3. Click on “Sample Report”
  4. Follow the instructions in the sample report.   We have the instructions for each different web browser.

If the instructions in our site aren’t helping you, get personal tutoring and one-on-one assistance from Keenan.

This tool will import online reports from these 6 providers:

  • PrivacyGuard.com (Users report that this one works best)
  • enhanced.wellsfargoprotection.com (not recommended)
  • IdentitySecure.com
  • FreeScore.com
  • FreeScore360.com
  • Scoresense.com (not recommended)

Want to use OTHER credit reports? No worries!  You can use any credit reports that you like. Just visit Wizard 3 and watch the video that shows how to add disputes manually. It’s super fast!

Disclaimer: We are not a provider of credit reports and we are not affiliated with any credit report providers. How you handle reports is between you and your client.

Most of these services listed above have a free trial that includes 3 reports and scores for $1. Your client should order their reports directly with the Credit Report providers. Most users have their client  sign up and provide login details for the report. Once you’ve imported a credit report for a client, You do not need to import a credit report again for that same client.  Update items later in the “Dispute Items Page.” Visit that page for a video.

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Steps to import the FRAME SOURCE of the Report

  1. You must use Google Chrome and install a Chrome extension called Enable Right Click Extension
  2. Visit the provider and open the report in Chrome
  3. When you’re in the report be sure to choose “View Full Report
  4. Do a right mouse click in the middle of the report
  5. Choose “VIEW FRAME SOURCE” (NOT “PAGE SOURCE”)
  6. Click and highlight all the source code, Copy as usual and paste into the Import page in Credit Repair Cloud.

Works perfectly! Here’s a video!

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Steps are:

  1. Client (or you, on behalf of your client) will sign up for a free trial and access a 3 bureau credit report and scores.
  2. Copy the code from the page and paste it into Credit Repair Cloud.  All the data will import from all 3 bureaus (no more typing!)
  3. The negative items will be flagged and saved as dispute items for the letter wizard.

The first 3 bureau report (and scores) are free.  If your client decides to keep the “credit monitoring” service with that company, they will be charged $12-15 per month until they cancel that service.  We have no relation whatsoever to the credit monitoring services, so remember to cancel if you don’t want the service. They each have a free (or $1) trial.  To access your 3 bureau report and scores immediately.  To use this Credit Report Import feature you will need to use one of the services that are supported.  Credit reports come from hundreds of providers in many formats.  We are not adding additional providers at this time.

Want to use OTHER credit reports? No worries!  You can use any credit reports that you like. Just visit Wizard 3 and watch the video that shows how to add disputes manually. It’s super fast!

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Ignore Old Wives Tails

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In the credit forums where lonely trolls lurk to discuss credit, you’ll hear some outrageous theories.  We’ve heard all the whoppers:

  • “Write dispute letters in different fonts and different colors”
  • “Use colored paper”
  • “Use a ‘word spinner’ to jumble the words and trick “the system”.
  • One company’s credit reports and scores are more accurate than another.

These are all silly wives tales. Just because someone wrote it on the internet doesn’t make it true. Credit repair isn’t about tricking a system. It’s about using the law in your favor and stating “facts.”  It’s about knowing that 8 out of 10 reports have errors and the errors will come off the easiest.  It’s about helping victims of identity theft.  It’s about educating your clients to handle their finances differently.  It’s about doing a service for your community. Yes, you can remove items that are accurate,but it won’t be by a trick, it is because creditors can’t always respond within 30 days, they may have lost the records and because time is on your side.

We have some very large companies using our software.  Companies that make millions of dollars a year.  Successful companies don’t pay attention to old wives tales.  They know that the only things that matter are:

  • Never dispute more than 5 items per month, or the disputes will all be thrown out as “frivolous.”
  • The biggest companies dispute only 2-3 items per month.
  • If a items come back as “verified,” they challenge the verification.
  • Sometimes they may also negotiate the items deletion.

The color of the ink, the style of the font or the color of your socks and what you’ve had for breakfast have no bearing on the success of the dispute letter.

In the great scheme of things, only credit bureaus that matter are Equifax,Experian and TransUnion. Any service that offers tri-merge reports,  scores and credit monitoring is a reseller of data for the credit bureaus.  Therefore their reports and scores are right from the horses mouth.  The only reason they would be different from one to another is that a score can fluctuate daily, depending on the status of your accounts.

The other fascinating thing we learned from the largest companies in credit repair:  They do not care about credit scores.  Scores are irrelevant.  All that matters is that you remove items.  That’s what you’re being paid to do: and to educate the client so they don’t end up in trouble again.

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Set up Automated Recurring Billing & Payments!

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This is our most-requested feature ever! Say goodbye to manual invoicing. This new integration gives you awesome superpowers to set automated recurring client payments by credit card within Credit Repair Cloud!

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ChargeBee is a leading recurring billing platform (and the most affordable we’ve ever seen). ChargeBee was founded by members of ZOHO, and their team are fantastic. This special integration is the first automated payment system ever designed specifically for the Credit Repair Industry!

Handles all common types of credit repair billing:

  • Monthly recurring payments
  • Pay-per-delete (triggered by status change)
  • 1-time charges.
  • Automated email notifications
  • Dunning management for declined cards
  • Invoice billing
  • Client Signup with credit card from your website
  • Collect payment at start — or delay until after “first work” (Round 1 letters)
  • Syncs with Credit Repair Cloud accounting
  • Compatible with Authorize.net and all major Gateways

Before you can signup for ChargeBee, you must have a Merchant Account Gateway click here for a merchant account for credit repair.

Once you have your Merchant Gateway, sign up for ChargeBee. It’s FREE for 30 days if you sign up from the link in My Company>ChargeBee.

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Got Browser Issues?

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Are you experiencing slow service with Credit Repair Cloud. Are you having popup ads or other strange issues?  It’s not us – it’s… your browser. Seriously, if you are using Internet Explorer – don’t. If you’re using Firefox, Chrome, or Safari – awesome! But if it’s still slow try these three steps:

  1. Shutdown and restart your computer. It frees up your computer’s memory and gives it energy to run fast and happy.
  2. Delete temporary internet with free CCleaner – it’s a free program that cleans garbage (a.k.a, old versions of web pages) from your computer.
  3. Download the newest version of a different web browser – this will let you know if something is wrong with yours. As I mentioned, we love Firefox, Chrome and Safari. They are all FREE (and much faster than Internet Explorer).

If you restarted your computer, cleaned it with CCleaner, installed the latest fast-browser and are still having issues with service, its time to file a support ticket. But look on the bright side, you’ve made it to the top 1% (well, at least the 1% of service issues that are actually caused by something in Credit Report Cloud and not the browser).

For more details on browser issues and support tickets click here.  Thanks for reading and fix that browser!

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Do I need my own website?

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Not at all. You can certainly wait by the phone, or walk down the street wearing a sandwich sign…

But if you do want to have a credit repair business website – it does help potential clients see that you’re a legitimate credit repair business. Just don’t go out there hiring a website developer to build an expensive custom site – it’s way too expensive and not necessary. Try an out-of-the box solution that builds a credit repair website for you.

The easiest way to have a is My Credit Repair Site, because it’s quick and easy setup (and you know we like quick and easy).  If you have a Credit Repair Cloud account, add the “Web Lead Form” to your site, and when website visitors fill it out, they will appear as new LEADS in your Credit Repair Cloud. Cool, right?

Once your credit repair site set up, you’re ready to get revenue streams going on Credit Report Cloud. Cheers!

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I don’t like to write. Can I get 1-on-1 assistance by phone?

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Like most software companies we handle support by email. We always respond fast during business hours.  If you want personalized 1-on-1 assistance, here are 3 resources for help by phone.

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04 How much should I charge my clients?

The sky’s the limit, but in this business, you might actually make more by charging less.

Remember, the goal is to scale your business. How do  you do that?  Slowly and methodically, with reasonable pricing, good service and happy clients who keep your service very long time.

Here’s an awesome Credit Repair Business Calculator for projections on pricing scenarios.

05 Getting Started Overview

Credit Repair Cloud is the most advanced Credit Repair Software on the planet. It’s super-fast, intuitive and easy to use.  

All pages have instructions or Videos.  All  steps follow a logical flow.  It’s point-and-click easy and most people are set up in minutes.  As a rule, always learn with your SAMPLE CLIENT.  If you’re learning to use the Credit Report Import feature:  Learn with the SAMPLE REPORT.  Never practice or learn on a LIVE Client. 

If you’re having trouble getting started, we do have support by email (if you’re the account owner), but remember that support is limited if you’re on a free trial.  We recommend visiting the Quick Videos Page page first and our support pages.  If you aren’t a technical person and want a personal walkthrough or assistance in setting everything up, processing clients and learning to import credit reports or to set up your web lead form on your website, etc schedule a session with Keenan.

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Overwhelmed?  Don’t worry.  

Take a quick look at the logical flow of :

  • Receiving new leads
  • Converting Leads to Prospects and then to Clients
  • Steps for you and your team to simplify and speed up process.
  • Importing Credit Reports
  • Running the Dispute Wizard
  • Portal access for Clients and Affiliates
  • Communications
  • Setting up your website to feed leads to your Credit Repair Cloud
  • Tools to reduce data entry
  • KPI Dashboard to monitor growth and scale your business

When you follow the flow, it’s easy and fast.  But if you stray off the path or do things the software isn’t meant for, strange things will happen.  When in doubt: stop and look at the videos and instructions in the page. They’re there to guide you.  Also remember, we’re on the fastest cloud servers on the planet but it’s all dependant upon your equipment and your web browser.   If something strange is happening, 99% of the time it’s a browser issue. Click here to purge and update your web browser.

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Overview of the big picture

Your Company

  • You’re the account holder.
  • Set up all the options in the My Company Tabs
  • Set all your email address, name and number options for automated notification emails – these are all controlled by you.
  • Choose whether or not you wish to have an online agreement.  If you do, add your pricing to it.
  • Create Team Member accounts for each of your employees. Choose appropriate roles and permissions for what they can do.
  • You and your team always log in at www.creditrepaircloud.com/login

Clients and Affiliates

  • Clients are the people who have hired you to perform Credit Repair.
  • Affiliates are professionals (often Mortgage Brokers, Real Estate Agents, Auto Dealers, etc.) who have a constant flow of customers with credit issues.
  • Some Users pay affiliates for referrals. Others get paid by affiliates, because it helps their own business.  However you structure this is between you and the affiliate.  We do not have any tools for affiliate payments at this time, however, you can definitely monitor success of an affiliate in your Business Dashboard.
  • Clients and Affiliates will always log in at www.secureclientaccess.com.
  • You can post secure messages and attachments for clients and affiliates.  The secure messaging is similar to the way your bank communicates with you.  A notification is sent to the client or affiliate asking them to login and see their message.  No data is sent. All stays on the secure server.  This is not a substitute for your own email.  It’s just for communicating and exchanging files in a secure manner.

Your website

  • If you need a website, signup at www.mycreditrepairsite.com
  • If you use our web hosting, a “getting started” email was sent to you. Click here for additional instructions.
  • Add client and affiliate login buttons for your portal at www.secureclientaccess.com
  • Add a Web Lead Form with the code you can copy from your MY COMPANY>WEB LEAD FORM page. You’kll need to paste the code into the html of your web page. Your web designer can do this for you.
  • If you use OUR hosting, you will need to remove the generic contact form on the “CONTACT US” page and replace it with the script module from the Web Builder Toolbar, then paste the WEB LEAD FORM code into the box, save and publish.  We have a QuickVideo for this.

Payments

  • Credit Repair has accounting and invoicing tools and will integrate with your QuickBooks, etc, but it’s important to know that we are not a payment processor or billing service.
  • To accept credit card payments or ACH transfers from clients you must have a merchant account for credit repair. Click here .
  • Remember to NEVER use PayPal for credit repair services.  They will ban you. Learn why.
  • Once you have a merchant account, you will receive everything you need from the merchant account provider.  Most people add pay now buttons to their site or have links on their site that lead to a hosted page at the merchant account or gateway.  These do not integrate with Credit Repair Cloud.  Credit Repair Cloud is not a payment processor.  But if you do receive buy now button code to add you your site, you can certainly schedule a session with Keenan if you need 1-on-1 assistance configuring your site.

New Client Workflow

  • Client visits your site, wants to learn more or sign up. He fills out the Web Lead Form.
  • A New Lead appears in your Credit Repair Cloud with all contact information. You see a Facebook style notification and an email notification.
  • Your salesperson follows up on the lead and either converts them to prospect (and sets a follow up reminder) or converts them to Client and fills out the rest of the Client Profile.
  • In the clients profile:
    • Assign a team member(s) to handle credit repair processing and  communication.
    • Turn Portal Access ON
    • Set a User ID and Password for the client (remember to make them easy. Example:  Use client’s email as User ID and make password something easy to remember, like last name and birth year.    
    • Set the agreement for this client to sign at their first login.*
    • Click to send the login details to the client. 
  • Client now logs in and  signs the agreement.  You now have a record of the signature in your MY COMPANY>Digital Signature tabs.
  • The agreement is optional.  Ours allows for 1 signature at the end.  If you need a more complex agreement, send a PDF by email and turn the agreement option OFF in your MY COMPANY>CLIENT AGREEMENT page.

Team Member Workflow

  • Each Team Member has Facebook style notifications for New Leads, Messages and Reminders on top of every page.
  • The client list
    • The client list is color coded to show you all your clients and their status. It will show many details about clients including status of signed agreement, last login, etc.
    • Clicking on the client’s name opens their dashboard.
    • Clicking on the pencil icon and you can edit the client profile
    • Always start by getting 3 new credit reports for the client
  • Client Dashboard
    • The client dashboard gives you an overview of the client’s progress
    • The charts and graphs will show you the status of the work you’re doing
    • If you have documents to receive from the client, upload them in the document section.
    • If you’ve saved letters for the client, see them on the “Client’s saved letters” link.
  • The Dispute Items tab
    • Dispute Items tab shows all the items you’ve typed or imported from credit reports. You can change status of any item with 1 click.
  • Credit Reports and Scores
    • You can enter the credit items manually, but it’s faster to import online credit reports.  
    • The only reports that will work are the ones we have listed. If you’re wanting to use a different kind of report, you’ll need to enter the items manually. 
    • The report provider we recommend is PrivacyGuard. We have no affiliation to PrivacyGuard and we are not paid by PrivacyGuard. They just work the best.  If your client signs up for PrivacyGuard, they receive all 3 reports and scores for $1. That’s a very good deal.  Just remind them to cancel if they don’t want to keep the service or be billed for monitoring.
    • Practice first with your SAMPLE CLIENT and the SAMPLE REPORT. Never try to learn on a live client. 
    • We understand that you may have an affiliate deal with a certain special Credit Report Provider who pays you to have your client signup with them. Please don’t contact us with requests to add them.  Very few types of credit reports can be imported. Each new one takes weeks of programmer hours.  The very best deal is the one that costs your client $1.  If you’re wanting to use reports from any other provider, you’ll need to enter the credit dispute items manually.  
  • The Library Letters
    • There are over 100 letters in the library. Never type client information into the library letters always use the Wizard. 
  • The Dispute Wizard
    • Use Wizard 3 to create the dispute letters.  It’s point and click easy and fast.
    • If you use the default letters, all will fill in and merge perfectly.  Most companies use the default letters and follow the flow.  This will save you much time. But if you try to use some obscure letters, you’ll end up having to edit when the letter is in the letter editor.  95% of the time all you need are the default letters.  The object is to work fast and not add time and complication.
    • Once you save letters, you can find them again in the Client’s dashboard.
  • When new reports or responses are received:
    • When you receive an updated credit report it will show you which items have been deleted, updated, verified or removed.
    • You can import each new credit report, but it’s much faster to just update the few items that have changed on the Dispute Items page.  Videos and instructions are in the page.

Business Dashboard

  • This dashboard shows a company overview with key performance indicators (KPI’s) to scale your business. It can be seen by any admin or a custom role with appropriate permissions.

Always remember:

  • Never dispute more than 5 items in a month. Otherwise you run the risk of all disputes being marked as frivolous.  Avoid this at all cost.  
  • FYI: We are told that large companies like Lexington Law only dispute 2 or 3 items per month. 
  • Always learn a new skill with your sample client.  
  • If you want to import credit reports always learn with your SAMPLE REPORT.
  • Always watch the videos and read the instructions in each page, they are there to guide you.  
  • The free trial is to give you time to learn the software and see if you like it.  It’s not intended to run a business for free.
  • Please don’t signup for multiple free trials.  We monitor our system and IP addresses.

Support

  • If you need technical support click here. We will help you fast by email if you are the account owner writing from the same email address you signed up with. Be sure to include all appropriate details. Please no support tickets from cell phones.  We rarely understand them.  We need details of what you’re doing, what went wrong, Your User ID, Clients name, Error messages, screenshots, etc.  Help us to help you!  
  • Need a personal walkthrough or Software Training or Assistance to setup your account, your website, web lead form, importing of credit reports, etc?  Book a session with Keenan.  Keenan is awesome!

We wish you great success with your business!

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06 Quick Videos

This page of Quick Videos will help you learn to use your Credit Repair Cloud.

Quick Videos are also posted in many of the pages in credit Repair Cloud. Just look for this link in the top right of the pages: watchQuickVideoto learn how to do any task.  We recommend watching all the Quick Videos.  Click here:

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07 Top 10 Greatest Features

Our favorite 10 features. They increase productivity while making it fun to use.

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Business Dashboard and KPIs

Business Dashboard and KPIs!

The business dashboard feature is now live with real-time KPI’s (Key Performance Indicators) to track your sales growth.  Understanding yourconversion ratechurn rate and average revenue per client are your key metrics for scaling your business.  The dashboard can be seen by any admin or a custom role with appropriate permissions.   New parts will be added to this module over the coming weeks to give you a 360 degree view of your business and team.  Stay tuned.

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API Integration with hundreds of other Applications

Credit Repair Cloud will integrate with hundreds of other popular cloud applications like these:

                

#10 Import Credit Reports and Scores!

Credit Report Import means no more typing!  This will save you hundreds of hours of work.

This tool will import online reports from these 6 providers:

  • PrivacyGuard.com (Users report that this one works best)
  • enhanced.wellsfargoprotection.com(not recommended)
  • IdentitySecure.com
  • FreeScore.com
  • FreeScore360.com
  • Scoresense.com(not recommended)

Disclaimer: We are not a provider of credit reports and we are not affiliated with any credit report providers. How you handle reports is between you and your client.

Most of these services listed above have a free trial that includes 3 reports and scores for $1. Your client should order their reports directly with the Credit Report providers. Most users have their client  sign up and provide login details for the report. Once you’ve imported a credit report for a client, You do not need to import a credit report again for that same client.  Update items later in the “Dispute Items Page.” Visit that page for a video.

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Steps to import the FRAME SOURCE of the Report

  1. You must use Google Chrome and install a Chrome extension called “Allow Right Click” http://goo.gl/ak2rK
  2. Visit the provider and open the report in Chrome
  3. When you’re in the report be sure to choose “View Full Report
  4. Do a right mouse click in the middle of the report
  5. Choose “VIEW FRAME SOURCE” (NOT “PAGE SOURCE”)
  6. Click and highlight all the source code, Copy as usual and paste into the Import page in Credit Repair Cloud.

Works perfectly! Here’s a video!

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Steps are:

  1. Client (or you, on behalf of your client) will sign up for a free trial and access a 3 bureau credit report and scores.
  2. Copy the code from the page and paste it into Credit Repair Cloud.  All the data will import from all 3 bureaus (no more typing!)
  3. The negative items will be flagged and saved as dispute items for the letter wizard.

#9 Facebook Style Notifications

If you use Facebook, you will love these FB Style notifications.  When you log in you’ll see if you have new leads, messages of reminders, right up here at the top of the screen.

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#8 Client and Affiliate Portal

A portal is the most important tool a credit repair specialist can have.  It’s “private label” with your logo and company info, as if custom built just for you.  Clients log in for status updates (saving you from unnecessary calls) and affiliates send you clients by clicking their  mouse.  Many affiliates require a portal.  It gives your business an organized face, bank level security and a transparency to the work that you provide.

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#7 Client Signature Capture

Other services charge a monthly fee just for this feature.  We include it free.  Clients must sign and agree to your default online agreement the first time they log into your client portal

Digital_Signature_002

#6 The Dispute Wizard

This is the fastest way to create a dispute letter.  Once you have a nice list of creditors saved,  the only thing you will ever have to type are Credit Report numbers and account numbers.  The rest is point and click.

Watch this video to see just how fast our Wizard is.

#5 Secure Messaging

All documents are stored with bank level security encryption.  When you send a secure message, you’re not really sending a message at all. An automated notification is sent by email, asking the recipient to “log in” to see the secure message or document. This is the same way your bank will communicate with you. No sensitive data is ever sent by email. It remains safely encrypted on our secure server for your client to see or download.

secure_messaging

#4 Financial Library of 100+ Letters (and add your own)

Over 100 customizable dispute letters that feed through the dispute wizard.  Plus add your own custom letters with parameters for automatic merging of client, bureau and dispute data, creating a perfect dispute letter every time.

wizard

#3 Instant access from any Internet Device

We are on the world’s fastest cloud computers.  Your data is safer here than on your own computer.  Your team members, clients and affiliates can log in instantly from any computer, tablet or smart phone.  This is the most advanced credit repair system on the planet.

cloud-computing

#2 Capture leads from your own web site

Add this Web Lead Form to your site.  Potential clients fill it out and their data appears in your Credit Repair Cloud account as a new lead!

webleadform

#1 Automated Recurring Payments!

super_powers4

This is our most-requested feature ever! Say goodbye to manual invoicing. This new integration gives you awesome superpowers to set automated recurring client payments by credit card within Credit Repair Cloud!

recurring_billing_chargebee
ChargeBee is a leading recurring billing platform (and the most affordable we’ve ever seen). ChargeBee was founded by members of ZOHO, and their team are fantastic. This special integration is the first automated payment system ever designed specifically for the Credit Repair Industry!

Handles all common types of credit repair billing:

  • Monthly recurring payments
  • Pay-per-delete (triggered by status change)
  • 1-time charges.
  • Automated email notifications
  • Dunning management for declined cards
  • Invoice billing
  • Client Signup from your website
  • Collect payment at start — or delay until after “first work” (Round 1 letters)
  • Syncs with Credit Repair Cloud accounting
  • Compatible with Authorize.net and all major Gateways

Before you can signup for ChargeBee, you must have a Merchant Account Gateway click here for a merchant account for credit repair.

Once you have your Merchant Gateway, sign up for ChargeBee. It’s FREE for 30 days if you sign up from the link in My Company>ChargeBee.

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Morning Agenda emails

Receive your daily schedule of events (by email)

If you’ve opted to receive Daily Agenda notifications (for reminders and and appointments in your Credit Repair Cloud), they’ll be sent out via email at approximately 5 AM, local time. To receive these agenda emails each morning, with your daily schedule, follow the steps below.

To turn Daily Agenda emails on/off, follow these steps:

  1. Log in to your Credit Repair Cloud account
  2. Click on My Company
  3. Click on Automated Notifications
  4. Check or uncheck send daily agenda (recommended)

agendaemail

New Features

We release new features every week.

Our dev team is working every day to develop new features.  Each time we release a new feature, you will see a red notification here in the upper nav bar.

Got an idea for a new feature?

Click on “Help and Support” — “New Feature Requests” and tell us about it.   We pay close attention to user requests and we add many of them.

New_Features_003

08 Introduction

Credit Repair Cloud is a web-based Credit Repair Software and CRM for, mortgage brokers, realtors, CPAs, Auto Dealers, Attorneys or anyone starting a credit repair business. Credit Repair Cloud is the world’s most advanced credit repair software, running on the world’s fastest cloud servers.  It’s built to increase productivity and revenue, manage your entire business, your team, your clients, your affiliates and your leads from one intuitive interface.  Since it lives in the cloud, there’s no software to install. Your team, clients and affiliates and leads have instant access from any internet device.

These pages serve as a “Getting Started” guide to set up and start working with your Credit Repair Cloud Account and ongoing reference for day to day use of your Credit Repair Cloud.

About Credit Repair Cloud

We are Credit-Aid Software, based in sunny Culver City, CA. In 2002 we created the first credit repair software.   It was a simple consumer product for home-owners called “Credit Doctor Software.” We started to hear from Mortgage Brokers, credit repair and finance professionals requesting that we build larger versions, so we soon launched a pro version to run a business and help clients.  This is when we changed the name to “Credit-Aid Software” (www.credit-aid.com).  Since 2002, Credit-Aid Software (and our related services) have grown considerably thanks to the valuable feedback from our users.  Moving to the cloud” is our next logical progression as a company.

Additional Assistance

Additional Assistance?

If you’re stuck, have gone through these pages and cannot find your answer, click the support tab from within the Credit Repair Cloud app and we will be happy to help you.  Please fill out a support ticket and provide detail of the issue.  The more detail you can provide, the faster we can help.  Our forum is also an excellent place to share thoughts, problems and tips with other credit repair specialists.

What is an Affiliate?

“Affiliates” are generally Mortgage Brokers, Realtors and finance professionals who refer clients to you.  This is the most cost-effective way to grow and scale a credit repair business.

Independent-Affiliates

What is a “Private Label” Client and Affiliate Portal?

A “Client Portal” is the most important tool a Credit Professional can have and many affiliates require you to have this. You’ll  log into your app at CreditRepairCloud.com but your clients and affiliates will have their own login at SecureClientAccess.com. “Private Label” means that no information about our company is visible to your clients and affiliates.  They will only see your logo, your company, and their own credit account information.  Additionally, clients cannot see other clients, and affiliates cannot see other affiliates. A client will only see the affiliate who referred them to you (and vice-versa).

What are Leads and Prospects?

A “Lead” is a potential customer with an interest in your services. When a Lead expresses interest and is open to further contact they become a “Prospect.”

You will receive leads  from several sources.

  • From a web lead form on your site that sends you new leads
  • From an affiliate who logs into his portal and sends you leads
  • Or by manually entering the clients data.

When a lead appears in your credit repair cloud account. the Productivity tools in Client list, Leads Pages and Business Dashboard will help your Sales Team move them through your sales funnel to become paid clients.

CRM Sales Tools:  Add notes, change status, set follow-up reminders and more. Reminders notifications appear on top of your home page and in your schedule. Your daily agenda can be emailed to you each morning if enabled in “My Company>Automated Notification Options.”

What is a Sales Funnel?

A sales funnel visually illustrates the sales process from initial contact to final sale (conversion to paid client). It uses the metaphor of a leaky funnel that holds sales opportunities. Along the way, sales opportunities are removed from the funnel when they become uninterested or decline services.

The stages of a sales process refer to a potential customer’s degree of readiness to commit to a deal (from the seller’s perspective).  As a sales opportunity moves down the funnel, time to closing decreases and the probability of the sale occurring increases. The sales funnel metaphor enables you to analyze and manage a portfolio of sales opportunities and you can see real-time status in your Business Dashboard.

Tagging the status from Lead to Prospect to Client defines your Sales Funnel and the success of your sales team.

sales_funnel2

Changing status of leads:

  • When a Lead has expressed interest and is open to further contact, change their status to Prospect.
  • It may take multiple contacts to convert a Prospect to a Client. A salesperson can speed this up by creating a sense of urgency.
  • When a Prospect perceives a real and immediate need for the services offered, the process of moving from Prospect to Customer is accelerated.

What is a Churn Rate?

A “churn rate” is a measure of customer attrition for your business.  Churn is defined as the number of customers who subscribe or discontinue services during a given time period.  Most Credit Repair businesses have a “subscription service”  model where the client pays a monthly fee for ongoing services (similar to cable television, a mobile phone plan or a magazine subscription).

Customer “churn” is a key performance indicator to watch. A low churn rate helps your business to “scale” and grow larger faster, but a high churn rate is a possible indicator of customer dissatisfaction, better offers from a competitor or reasons having to do with the customer life cycle. 

You can monitor Churn and other Key Performance indicators in real time on your Business Dashboard.

Churn_Rate

 

 

What is “Secure Messaging”?

Secure messaging is a way to communicate “securely” to your clients and affiliates and send sensitive data (like account info, credit reports, etc.) with bank level security encryption. 

Secure messaging is much safer than email because nothing leaves our server and no sensitive information is ever sent by email.  Instead, a generic notification is sent to the client or affiliate asking them to login to their account at SecureClientAccess.com to see new updates or secure messages from you.

If you’ve ever received a message from your bank or Credit Card Company you will be familiar with the concept of logging in to see your secure message.

Again remember: Secure messaging is not intended to REPLACE your email system.  You will still need to use your existing email especially for marketing.  Remember, detailed messages are never sent anywhere.  The client must log in to see them.

Secure messaging is not a replacement to email. 

These are automated notifications that go to clients suggesting they log in to see changes and updates to their accounts.  It notifies them to log in to see a status change or to receive a secure document you have sent them.

When you’ve done work on a client’s account, sent a letter to a creditor or bureau, updated status on an account (negative to positive) etc., your client will receive a notification that a change has happened in his account and he can log in to see status.

When you or your client need to exchange sensitive documents, you will send and receive from Credit Repair Cloud, and your client will send/receive from within his SecureClientAccess.com account. Each time there is something new to see or a document to receive, your client will receive a notification to log in to SecureClientAccess.com

It works the same way for your affiliates.

If you’ve ever received a message from your bank or credit card company you should be familiar with the concept of logging in to see your secure message.

Want to see it for yourself? 

Add yourself as a client (with a different username and email, such as “bob-client1”) and add yourself as an affiliate (with a different username and email such as “bob-affiliate1”) and use yourself as a a test subject.  Be sure to check spam.  We have no control over what emails go to your spam folder or not.  That’s all up to how you’ve set up your email (and not related to us).

Again remember: Secure messaging is not intended to REPLACE your email system. You will still need to use your existing email for standard and marketing emails.

What is CRM?

CRM, or Customer Relationship Management, is a company-wide business strategy designed to reduce costs and increase profitability by solidifying customer loyalty. True CRM brings together information from all data sources within an organization (and where appropriate, from outside the organization) to give one, holistic view of each customer in real time. This allows customer facing employees in such areas as sales, customer support, and marketing to make quick yet informed decisions on everything from cross-selling and upselling opportunities to target marketing strategies to competitive positioning tactics.

What is Cloud-Based Software?

When most people think of software or applications, they think of a computer program that is installed on their PC or laptop. Cloud software is a little different—but much simpler (and safer) to use.  Cloud or Web-based software “lives” on the Internet. In much the same way as you would visit a Web site, you access these applications through a Web browser like Internet Explorer, Firefox, Safari or Google Chrome.

All information that you type into the software, and any files that you create, are saved on the Web site and protected with a unique user name and password.

 cloud-computing

You probably already use Web-based software. Here are two common examples:

  • Online email services like Hotmail, Gmail or Yahoo! Mail are all examples of cloud software—your emails are not downloaded and saved on your computer as they are with Microsoft Outlook, for example.
  • Online banking sites where you enter information and make transactions on your bank’s Web site without having to download the data to your PC.

With cloud-based software, your data is accessible over the web from any computer. It’s Safe, secure, and password protected, of course. Your data is automatically backed up daily. Our state-of-the-art servers are protected by biometric locks, with armed guards and 24-hour surveillance.

Everyone you work with logs into the same centralized account, with everything stored in one place. No more worrying about who has the latest information: Everyone has it (as long as they have a password and access assigned by you).

You can work from home, work, or on the road. When you use cloud-based software your office is everywhere. At work, at home, a hotel, at a client’s office, even on your mobile phone or iPad. You data is accessible anywhere you have internet access.

09 Getting Started

Getting started with Credit Repair Cloud

Congratulations on signing up for Credit Repair Cloud!  At signup, you were sent an email with your User ID and Password (that you created). If you have any trouble logging in, remember that User ID’s and Passwords are case sensitive.  They cannot contain spaces and must always be typed the same way.

Here’s how to get started in under 10 minutes.

  1. Log into your Credit Repair Cloud Admin account. Explore! Click all the tabs.
    .
  2. Click on the Facebook style notifications on top (for leads, messages and reminders).
    .
  3. Take a few minutes to look all around the home page.  Add a “To-Do item” Add an Event to your schedule.  Click and explore your new workplace.
    .
  4. Sample Client, and look through all the new tabs. Get to know the interface a bit.  We’ve designed it to be as intuitive as possible.
    .
  5. Click on “My Company” Add your company information, your logo (to appear in your portal)
    .
  6. Add your Team Members. Team members are anyone at your company that you’ve granted access to.  Usernames and passwords must never be shared.  Each user needs their own. You’re storing a lot of sensitive information so be careful with your login details.  As admin, you determine the permissions granted to all other users.
    .
  7. Add some Affiliates.  They are your bread and butter. These are often mortgage brokers, realtors and other folks whose livelihood is dependent upon having clients with good credit.  They need you…and they are the fastest way to scale your business.
    .
  8. Now watch the start-up video and watch the Credit Dispute Wizard.
    .
  9. Now log in as Sample Client and try the Wizard for yourself.

Now log into the demos of Client and Affiliate Portal

See what your clients and affiliates will see.  It’s private label so our company name is never seen by Clients and Affiliates.

Visit www.secureclientaccess.com

Try User ID:  “client” and password “demo” to see what clients see.

Try User ID:  “affiliate” and password “demo” to see what affiliates will see.

Of course, these are demos.  Your own portal can have your logo and your company information.

Welcome Letters, User IDs and Passwords (Login Details)

Welcome letters are emailed to you the moment you sign up.

There is no waiting period.  If you do not see your welcome letter in your inbox, please check your spam/bulk/junk email folders.  Also be sure to mark us as a safe sender so you will not miss notifications from us, your clients or your affiliates.   If you use a FREE email service like Yahoo, Gmail, AOL, Hotmail, etc, they all have spam folders that they like to put mail into.  All you have to do is mark us as safe.

We do not recommend using free email services for running a business.

Many customers will not consider it to be professional.  If your business is Bob’s Credit Repair, an email at bob@bobscreditrepair.com is much more appropriate.

Do you need a website and your own domain name?

If you are interested in web hosting, we do offer that at www.mycreditrepairsite.com.  You can buy a domain and sign up for hosting and have email at your very own domain.  Use the coupon code in your cloud welcome letter to receive your first 2 months hosting for free.  Keep in mind that this web hosting is self service and you will need to set up your email for your Outlook, your phone or your webmail.  We post all details here:  http://support.credit-aid.com/entries/20815303-outlook-settings-cannot-send-mail

User IDs, Passwords, Login Issues

Your User ID and Password are exactly what you created when you signed up for your account.  User IDs and Passwords are case sensitive, this means that they always must be typed the same way.  If you chose a password of “maRy” it will always need to be typed “maRy”

Lost or Forgotten Passwords

If you cannot remember your password, there is no need to contact us.  Simple click the link that says “Forgot Password”.  Once you enter your email your password will be emailed to you.  We will not email a password to anyone other than the registered user at the email address used for the account.  No exceptions. User IDs and passwords cannot be shared.  Each user needs their own User ID and Password.

Changing your Password

If you are logged in and would like to change your password, click on the drop down menu (that shows your name) in the upper right corner of your screen.  Remember:  You must be logged in to change your password.

Log into the Home Page

Facebook-style notifications on top of every page show you new leads, messages and reminders.  We’ve everything as friendly and intuitive as possible.

Log into the Sample Client

  1. Please take 4 minutes to watch the video tour.

  2. Next log into your Sample Client.

  3. Run all 3 steps of the Credit Wizard.

This will give you a basic feel for the software to how it works.

10 My Company Profile

The My Company Tabs are where you set all options and preferences for your company (i.e.; how you choose to configure the software,  team members, contact information, how your company appears to others and  communication preferences. These are all set by you in the My Company tabs.

If you’re a new user be sure to fill out your company profile, and your own team member profile. You may also designate a company or name  and email address for all automated notifications that send to clients and affiliates from your account.

All the settings that define your company and your use of the software are within these My Company tabs. No features are hidden. Take time to go through all the tabs to make all the choices. They are all controlled by you.

Add or Edit Team Members

Team Members are employees (or partners) in your company, whom you have assigned creditrepaircloud.com login privileges.  We include 3 different roles for team members.  Admin, Credit Specialist and Sales Representative.  You can also add/create as many new roles (titles) as you like, and change the permissions (what they can see and do) by clicking on “Roles and Permissions.”

You can change the name and email addresses of your team members any time you like (with the exception of the Account Owner’s name and email).

*Security note:  During signup, an account owner agrees with signature that they; are solely responsible for the account, the account-owner’s name and email cannot change, accounts are non-transferrable and client and company data cannot be moved from one account to another. All support communications must come from the account owner using the same name and email address that you signed up with. We cannot give client or account information to a 3rd party who is not the account holder. No exceptions. Your bank won’t discuss your account with a 3rd party. Neither will we. Please respect our guidelines for security.

This picture shows how to add or remove Team Members (Click to  Zoom)

My Team

Assigning Roles and Permissions

In the “My Company Profile” under “Roles and Permissions” we inclued 3 default roles “ADMIN,” “Credit Specialist” and “Sales Representative.” Each role has a pre-defined set of permissions. Each time you add a team member, you assign one of these roles to them.

The pre-defined list of permissions cannot be changed for the 3 default roles, however, if you want to assign a different set of permissions, all you need to do is create a new “Role.” Once you have created that new “Role” you can add any set of permissions you like.

Here’s how

  1. Add a new “role,” give it a name, like “Customer Service” or “Account Manager”.
  2. Click “Manage Permissions” to assign the set of permissions for that role.

Now you can open up any team member profile(s) and assign them this new role.

Here below is a screenshot (Click to zoom):
Add_Roles_Manage_Permissions

Creating your default agreement

You can add any online client agreement to your Client and affiliate Portal at www.secureclientaccess.com

Some users prefer an online agreement, others prefer to send the docs (or have the client sign in person).  This is up to your preference.

We provide an online client agreement that you can modify.  Or you may want one of your own.  There is no user interaction or data automation/population involved in the agreement.  It’s simply an online agreement  that a new client must see and click “I agree” to the very first time they arrive in your client portal.  After they click “I agree” they never see this agreement again on any future visit.  As a result of their entering Name, Email Address and Clicking “I agree” you will now have a nice saved record showing the clients name,  email, IP address and timestamp of when they clicked “I agree”.  A digital signature is a valid agreement , but you certainly may want to have a written signature as well.  Here’s info at the FTC Website about digital signatures:

Note:   At the time of this writing we are working with Adobe Echo to provide integration with their service for real signatures.  As soon as that modulke is ready, it will be offered as an add on for people who subscribe to Adobe Echo Sign.  We have no new about their pricing.  We will announce this when integratuion has been completed.  In the meantime, we suggest sending a seperate agreement and signature: in person, by mail or by PDF (if your client is tech savvy) or you may be fine with just the online agreement with digital signature, timestamp and IP.  Again these are up to your own business preferences.  

If you choose to have an online agreement, this is how it works:

  1. First, you must edit, save and set your default agreement.
  2. Click on MY COMPANY – CLIENT AGREEMENT
  3. Choose “Add  New Agreement” or Edit the TEST AGREEMENT by clicking the little pencil icon. Below i this example I chose Edit the TEST AGREEMENT

Make any changes you like.  Now rename it something unique like “Agreement 1-23-2013” choose “SET AS DEFAULT/YES” and click SUBMIT

(Click to zoom on this image).

Set_Agreement_1

The easiest and fastest solution is to just add your information to the existing default agreement,

Default_Agreement1

Default_Agreement2

Client Login options for your website

When your clients profile is created and you’ve turned portal access ON and sent login details, your clients are sent a letter with Portal Login Details.  Some users want additional options for clients and affiliates to log in directly from their website.

Here are 2 new options of things you can add to your website.

1) Some users just want a simple and clean login button on their site that links to https://www.secureclientaccess.com like this…

ClientLoginButton_1

2) Other users want their clients to log in to the portal from a login box on their company website.  If that’s what you were wishing for, today is your lucky day.  Visit “My Company>Client/Affiliate Portal>Login Options” and copy the “Portal Login Box” code.  Then when you paste it into the html of your webpage it will look like this:

Want to try it out?  Try this user ID and password: Client / Demo

Web Lead Form (capture leads from your web site)

Visit MY COMPANY>WEB SITE TOOLS to copy the code necessary to create a Web Lead Form on your web site.  When a visitor to your site fills out this form, it will import to your Credit Repair Cloud Account as a new “Lead.”

If you’re a ChargeBee user and want your ChargeBee plans to appear in the web lead form, go for it! That’s your choice.

To add a web lead form to your site:

Simply copy and paste the code into an html page in your website or send the code to your IT person or web designer.  Or, if you use our web hosting and our sitebuilder tools, you can drag the Script module into your web page, paste the code and publish your site.  Here’s a video to show you:

Here’s what the web lead form will look like on your published site:

WebLeadForm

Signature Capture for your Online Agreement

The first time your clients log into your portal, they must sign and agree to your default client agreement.  Clients add their real signature.  These save with timestamp and IP in your company profile (under “Digital Signatures”).

Try it yourself:

  1. Click here to see a page about the client portal.
  2. Click the blue button that says “Login to Client Demo”.
  3. Once you’re in the client portal demo, scroll down and try the digital signature.

(Click to zoom)
Digital_Signature_002

 

View your signed client agreements

Once a client has logged in and signed your online agreement,  you will see a record of this in 2 places:

1) In your client list, this green checkmark shows that your client has logged into your portal and signed your online agreement. Hold the mouse over the checkmark for time stamped details. Click the link to see the signed agreement.

Signed_Agreement1

To see all stored and signed client agreements, click on MY COMPANY — DIGITAL SIGNATURE RECORDS and click VIEW to preview any record in the list.

Signature_Preview

 

Online Agreements with Client’s Digital Signatures can now be exported as PDF

This was a user suggestion posted by Mark in our our UserVoice “New Feature Request” page.   Thank you Mark!  Access this feature in  ”My Company > Digital Signatures.”  The PDF button is next to the print button.

DigitalSignaturePDF

Modify your Client Portal

The client portal is the most important tool a credit specialist can have.

Your client portal is private label, displaying only your logo and your company information, to look as it custom built just for you. Your clients and affiliates log in at https://www.secureclientaccess.com.  If you are an ADMIN, click on MY COMPANY — CLIENT/AFFILIATE PORTAL OPTIONS and click on these 3 tabs to modify the logo and content of your client and affiliate portal.

Change the logo in your client portal

The default logo is 50px x 50px. If you wish to upload a new logo to replace the default logo, it must be a jpeg, jpg, png or gif, no larger than 300px wide by 50px tall and size should be less then 2 MB. The logo background should be transparent or match the header color.

Edit/Modify the Resources and Credit Info in your Client Portal

Your client and affiliate portal comes preloaded 2 pages of useful links and credit information.  If you would like to change or edit these pages to add your own text or links, (and if you are an ADMIN), click on MY COMPANY — CLIENT/AFFILIATE PORTAL OPTIONS and click on these 3 tabs to edit the content.

modify_clientPortal

Affiliates and Clients can now update their own contact details

Affiliates and Clients can now update their own contact information directly from their own affiliate portal login.

Affiliates can upload or change their own photos

Affiliates can now log into their client portal and upload or modify their own photo or logo.

affiliate_photo

Team Member Chat

If you work virtually of have co workers in other locations, you will find the team member chat feature a very handy way to communicate with each other from within Credit Repair Cloud

Down in the bottom right corner of your screen you will see Team member Chat.  To start using it, just click on “Team Member Chat” and then click on the team member’s name that you would like to chat with.  Then start typing.

Team_Member_Chat_002

 

Daily Agenda/Schedule (morning email)

Receive your daily schedule of events each morning by email.

If you’ve opted to receive Daily Agenda notifications (for reminders and and appointments in your Credit Repair Cloud), they’ll be sent out via email at approximately 5 AM, local time. To receive these agenda emails each morning, with your daily schedule, follow the steps below.

To turn Daily Agenda emails on/off, follow these steps:

  1. Log in to your Credit Repair Cloud account
  2. Click on My Company
  3. Click on Automated Notifications
  4. Check or uncheck send daily agenda (recommended)

agendaemail

Custom Client Statuses

New or Custom Status Types for clients

We have added additional client status types such as “Suspended” or add custom status types of your own.  Change a client’s status in their client’s profile.  We will be adding more functionality to this and the API in the coming weeks.  See My Company > Client Status Types for details.

ClientStatusTypes

Add Colors to Custom Client Statuses

A few months ago we added the ability to set your own custom statuses to clients. Now  add colors to those custom statuses so they will stand out in your client list. Visit “My Company> Client Status Types.”  To add a color highlight to any “Custom” status you’re created: Click and choose the color and then click the save icon.

New_Status_Color

11 Working with Clients, Prospects and Leads

You will receive leads and clients from several sources.

  1. From a web form on your site that sends you new leads
  2. From an affiliate who logs into his portal and sends you leads
  3. Or by manually entering the clients data.

Adding Clients

Importing a client list from any other software or database

Import Leads or Clients from any other Software or Database

Have a database (or list) of leads, or a CSV client list that you’ve exported from some other software?   Visit your Client Page and use the new Import CSV tool.  Follow the onscreen instructions to map the fields and choose the records to import.

ImportClientCSV

 

Activating your your default agreement for new clients

Some companies like an online agreement?  Others prefer paper or pdfs.  This is all entirely up to you.  Here is how to use your online agreement for a new client:

Once you have edited, saved and set your default agreement in your Company Profile as described here in section 4 “Creating your default agreement”  you are ready to start using your default agreement with new clients.

Here’s how:

  1. Now Click on MY CLIENTS – ADD NEW CLIENT
  2. Fill in all fields
  3. At the AGREEMENT, choose your new agreement
  4. At PORTAL ACCESS: Turn it ON
  5. Choose username and password.

Here is a picture showing the fields to enter (click to zoom)

Set_Agreement_2

Now when your client logs in at www.secureclientaccess.com, this is what they will see on their first login (click to zoom):

Set_Agreement_4

Working with Leads

New lead notifications

New leads are displayed at the top of every page.  Click to see the leads.

Now the “Lead” appears.  You can click the “Lead’s” name to see details or click “Add Client” to convert the “Lead” to a “Client”  and start working with that client.

 

 

 

Following up on Leads and Prospects

CRM Sales Tools in New Lead Profiles

sales_funnel2

Productivity tools in new Leads profiles help your Sales Team move potential clients through your sales funnel. When a Lead has expressed interest and is open to further contact, change their status to Prospect. It may take multiple contacts to convert a Prospect to a Client. A salesperson can speed this up by creating a sense of urgency. When a Prospect perceives a real and immediate need for the services offered, the process of moving from Prospect to Customer is accelerated. Add notes, change status, set follow-up reminders and more.  Reminders appear in your daily notifications and schedule. Today’s agenda can be emailed to you each morning if enabled in “My Company>Automated Notification Options.”

CRM Sales Tools in Leads (Click to Zoom)

CRM_features-in_lead

Your Client List

Client List

Clicking on the client tab will display your client list.

CSV Import/Export

Import/Export of CSV is a very useful tool, especially if you are transfering clients over from Credit-Aid version 9 or version 9.  This tool will import all of your clients.  It’s also handy for exporting your client list for use in other programs, such as Quickbooks.  This tool is located in the client page on the top right.

Import_CSV

Billing and Invoicing

The “My Invoices” tab

This was one of our most requested features on our UserVoice page.  At log in, you’ll see a new tab for My Invoices with a financial overview for all clients.  If you’re an ADMIN you’ll see status of All Clients, but if you’re not an ADMIN (or if  don’t have appropriate permissions), you’ll only see clients assigned to you.  Invoice data  syncs with the new Business Dashboard, giving you a 360 degree view and powerful tools (KPI’s) to scale a business.  It’s very intuitive and it runs much like Quickbooks. If you were using the old simple invoicing module don’t worry, your old data and old features are still there!  We’ve just added more.

Here’s a screenshot with more details below:

MyInvoices

If you used the old invoicing module, all your saved invoices are still there. If you saved invoice items with fixed prices, those are still there, too. Just click the buttons to add them when you’re creating a new invoice. You can also enter payments on outstanding invoices same as before.

Here’s what’s new on the MY INVOICES tab:

  • If you are an ADMIN and you log in and click MY INVOICES you will see status of ALL Clients
  • You can filter by OUTSTANDING, PAST DUE and PAID by clicking on the colored headers.
  • If you’re a team member who is NOT an Admin, you will only see stays of clients assigned to you.
  • You can still access invoices (same as before) from within any client’s dashboard or account.
  • The invoicing feeds data to the Business Dashboard (seen only by Admins) which gives you KPI’s to scale a business.

For any new feature: always practice first with your Sample Client. Never on a live client.  If you spend 5 or 10 minutes creating invoices for your Sample Client, then you will know your way around. It’s very intuitive.  If you use QuickBooks you’ll feel right at home.

If you’re NEW to Credit Repair Cloud or want extra 1-on-one help in; setting up your account, learning to import credit reports, set online agreements, creating invoices, setting up a website, etc, you may want to consider a 1-on-1 Software Training with Keenan. Schedule it here: https://creditaid.acuityscheduling.com

 

Client Payment Options for Invoices

Credit Repair Cloud has built-in accounting and invoicing but it’s important to remember that we are not a payment processor.  To take credit card payments or ACH transfers from clients you need a Merchant Account for Credit Repair.  If you have a hosted payment page from your Merchant Account or Payment Gateway, you can add a default link to your invoices in your “My Company>Client Payment Options” page.

Client_Payment_Options

 

 

Credit Repair Cloud has simple billing, invoicing and accounting tools that you can access in each client’s dashboard page.

These screenshots will show you how it works.

invoice1

invoice2

invoice3

 

invoice5 invoice4

 

invoice5

 

invoice6

invoice8 invoice7

 

invoice8

 

 

12 Import Credit Reports (no more typing)!

This tool will import online reports from these 6 providers:

  • PrivacyGuard.com (Users report that this one works best)
  • enhanced.wellsfargoprotection.com(not recommended)
  • IdentitySecure.com
  • FreeScore.com
  • FreeScore360.com
  • Scoresense.com(not recommended)

Disclaimer: We are not a provider of credit reports and we are not affiliated with any credit report providers. How you handle reports is between you and your client.

Most of these services listed above have a free trial that includes 3 reports and scores for $1. Your client should order their reports directly with the Credit Report providers. Most users have their client  sign up and provide login details for the report. Once you’ve imported a credit report for a client, You do not need to import a credit report again for that same client.  Update items later in the “Dispute Items Page.” Visit that page for a video.

Allow_right_click2

Steps to import the FRAME SOURCE of the Report

  1. You must use Google Chrome and install a Chrome extension called “Allow Right Click” http://goo.gl/ak2rK
  2. Visit the provider and open the report in Chrome
  3. When you’re in the report be sure to choose “View Full Report
  4. Do a right mouse click in the middle of the report
  5. Choose “VIEW FRAME SOURCE” (NOT “PAGE SOURCE”)
  6. Click and highlight all the source code, Copy as usual and paste into the Import page in Credit Repair Cloud.

Works perfectly! Here’s a video!

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Steps are:

  1. Client (or you, on behalf of your client) will sign up for a free trial and access a 3 bureau credit report and scores.
  2. Copy the code from the page and paste it into Credit Repair Cloud.  All the data will import from all 3 bureaus (no more typing!)
  3. The negative items will be flagged and saved as dispute items for the letter wizard.

The first 3 bureau report (and scores) are free.  If your client decides to keep the “credit monitoring” service with that company, they will be charged $12-15 per month until they cancel that service.  We have no relation whatsoever to the credit monitoring services, so remember to cancel if you don’t want the service. They each have a free (or $1) trial.  To access your 3 bureau report and scores immediately.  To use this Credit Report Import feature you will need to use one of the services that are supported.  Credit reports come from hundreds of providers in many formats.  We are not adding additional providers at this time.

Learn with your SAMPLE CLIENT and SAMPLE CREDIT REPORT

Sample Credit Report Source Code (for practicing and learning)

We’ve added a sample “John Doe” Credit Report for practicing and learning how to import an online credit report.  First: create a test client named “John Doe.”  Then visit his dashboard and click the button that says “Import Online Credit Reports.”  You’ll see a link at the top for the sample Credit Report Source Code.

Here’s a picture of it:

SampleReport

Alternate “Upload Button” for extra large Credit Reports

New Upload Button (alternate method) for importing a Credit Report Source Code

Every so often a credit report source code will be too large (if your computer has limited RAM memory).  This issue seems to happen most often in Chrome.

If this happens to you, try one of these  choices:

  1. Try a different web browser (we like Firefox)
  2. Save your Credit Report Source Code as a txt file and use the new upload button shown in this picture:

NewUploadButton

Viewing and Updating Items you’ve imported

Dispute Items list now has option of “Credit Report View”

Once you’ve added or imported items from a Credit Report, you can see those items (and update their status) at that client’s “Dispute Items” tab.  On that same “Dispute Items” page, we have now added a new “Report View” which shows these items in Credit Report format.  In the “Report View” you can click to update status, reason or instruction for any dispute item.

To see the new “Report View,” visit any Client Dashboard, click the “Dispute Items” tab to see that you can now toggle between “List View” and “Report View.”  Items imported from a credit report (or manually) will display in a Credit Report format.

Report_View

 

Save an Imported Report as “Pending” and finish later

Save an Imported Credit Report as “Pending” and finish your work later

Many people have requested this one. When you import an online credit report it first appears in the “Preview Credit Report” Page, where you must tag and save the negative items.  We’ve now added an optional button to save the report as “Pending.” You can come back later to finish tagging the dispute items for the wizard. The credit items will not populate to the rest of the software (and the Wizard) until you return to finish your work.

Here’s how to use this optional new feature in the Import Credit Report Preview Page:

1) Click the new button that says “Save this report as pending and finish later (optional).”

New_Button

2) Return to the “Pending report” to finish your work by clicking this link in the client’s dashboard. 

prensing_report_link

 

Using the “Client’s Choice” module (advanced)

clientchoice_illustration

“Client’s Choice” is a feature some of our bigger users (with thousands of clients) have been requesting. The idea is simple:

  1. Import a credit report for your client
  2. Your client receives a notification to log in and make choices.
  3. The client logs into the portal and chooses the items  to dispute.

“Client’s Choice” is optional and not for everyone because it adds extra steps for clients. Only activate “Client’s Choice” if you understand it and feel it’s necessary for your workflow.  Activate Clients Choice globally in My Company>Client/Affiliate Portal>Client’s Choice.  

When you turn on Client’s Choice, you are turning it on globally for all new clients whose credit reports you import.  Reports can be “imported” and there is also a “manual” option (in the event where there is an issue preventing you from importing that client’s credit report).  See the video below.

*NOTE:  Unless you have thousands of clients, you probably won’t want “Client’s Choice.”

*Want to scale to thousands of clients? Read our recipe to scale.
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13 Using the Credit Dispute Wizard

The Dispute Wizard is the core of Credit Repair Cloud.  It creates dispute letters lightning fast.

The dispute wizard takes your negative items, guides you to tag them, and merges them into perfect dispute letters.  Before explaining about the dispute wizard, here’s important information to understand about the letters you will be creating so you can minimize data entry:  The Library has over 100 letters. You can add your own and edit them any way you like. Most of the letters fill in automatically by wizard 3, but there are a few “unusual” letters you’ll need to edit manually in the Wizard Editor page. There are also a 2 or 3 special letters that have “no” dispute items” at all. For those you’ll use the Wizard 3 button that says “Create a letter with NO Dispute Items.” There are Quick Videos to show you how to do these things.    As a rule of thumb:  If you follow default Wizard steps with the default letters, 95% of the time your work will be point and click with no editing.  But if you’re trying to do something special or use an unusual letter, yes, you’ll have some typing to do.  Most big companies who use our software save time by using the default letters.  This will save you time and money and reduce manual entry.

There are 2 ways that the Credit Report Items are added to Credit Repair Cloud:  Manually…or by Importing the online reports.  You can see videos for both in the Quick Videos page.

  • If you’ve IMPORTED an online Credit report, you’ve already tagged your dispute items and all you need to do is Run Wizard 3, add saved items and follow the steps in the page.
  • But if you’ve received a Paper or PDF credit report, or a report from a provider that can’t be imported, you’ll need to add the items manually…

For manually adding items to the wizard: Hold the report in your hand, circle the items you wish to disputes, and enter them into the wizard.  You can add all the info you like to the drop-down menus, so it’s always easy and fast.

  • Wizard 1 is for ordering reports
  • Wizard 2 will guide you to review reports and find errors
  • Wizard 3 creates the dispute letters

Here is a video to show you how easy and fast this is:

Creating your Disputes in Wizard 3

Many people ask why the credit reports don’t automatically import and fill in the fields.  The answer is that this is not possible or practical.  What we’ve done instead is make it as simple as point and click.  Info and 1 minute demonstration are here on this page https://www.creditrepaircloud.com/features/dispute_automation

So how do I create a credit dispute letter fast?

Once you’ve entered in your clients, creditors…and added a few reasons and explanations of your own, then it’s just a matter of point and click and you will create perfect credit dispute letters in seconds. All you’ll need to type is the account number.  The rest is a few clicks…and this is faster than any other method.  Here is a huge timesaver when creating disputes:

Finding saved creditors fast (in Wizard 3)

If you have hundreds of creditors/furnishers saved to your account this will be a great time-saver.  When you are in Wizard 3 and choosing a creditor from your list, click “Select Furnishers” and start to type the first few letters of the creditor’s name.  The dropdown list will jump right to the record you are looking for.

Click to zoom

Finding_saved_creditors

Wizard 3: Round 1 (Basic Dispute Letters)

Here are some screenshots to show you the steps for Dispute Wizard #3

Wizard3-1Wizard3-2Wizard3-3Wizard3-4Wizard3-5Wizard3-6

Wizard 3: Round 2 Letters (and higher)

If 30 days have passed and the bureau has not removed or updated an item, you will now need to send a Round 2 letter.   If none of the bureaus have corrected the item you will write again to all 3 bureaus.  However, if one bureau has deleted/updated/removed an item (and it’s status is now “Positive”), but now you want to write to the other bureau(s) about the same item that they’re still showing as “negative,” here’s how:

  1. Choose Wizard 3, Round 2 (Choose Radio Button 2 for “All other letters”)
  2. Choose “PREVIOUSLY SAVED/PENDING ITEMS” and select the entire dispute item with the checkbox on the left
  3. Click next (as illustrated in this picture)
  4. On the next page you can check or uncheck the items as needed.  By default negative status items will be pre-checked and items with positive status will be unchecked.
  5. Choose your letter and click next to see your letter.

Here are a few things to keep in mind to minimize data entry:  The Library has over 100 letters. You can add your own and edit them any way you like. Most of the letters fill in automatically by wizard 3, but there are a few “unusual” letters you’ll need to edit manually in the Wizard Editor page. There are also a 2 or 3 special letters that have “no” dispute items” at all. For those you’ll use the Wizard 3 button that says “Create a letter with NO Dispute Items.” There are Quick Videos to show you how to do these things.    As a rule of thumb:  If you follow default Wizard steps with the default letters, 95% of the time your work will be point and click with no editing.  But if you’re trying to do something special or use an unusual letter, yes, you’ll have some typing to do.  Most big companies who use our software save time by using the default letters.  This will save you time and money and reduce manual entry.

Here are 2 screenshots of the standard flow in the wizard for Round 2 letters:

SAVED_ITEMS

Wizard 3: Using Library Letters with NO Dispute Items

How to Create a letter with no dispute items

A small number of letters in the library do not require dispute items.  An example would be the Chexsystems letters.  If you want to use a library letter that does not need dispute items, use this new special link.  If the letter has placeholders for your clients name and address, those will auto merge into the letter and you can make any changes needed when it appears in the editor.

Letter_with_no_dispute_items

 

14 The Library

Credit Repair Cloud has a library with over 100 dispute letters.  You can also create your own.

Placeholders/Parameters

The letters are made with “Pleaceholders” (parameters) that auto merge the proper information into the letters in the Dispute Wizard.  Because of these “placeholders” it’s important not to alter the letters without understanding how they work.

  • Never work directly in the library letters.
  • Never write specific client or creditor information inside the library letters themselves.
  • Always use the dispute wizard to create a letter.

Here’s important information to understand about the letters  so you can minimize data entry:  The Library has over 100 letters. Most of the letters fill in automatically by wizard 3, but there are a few “unusual” letters you’ll need to edit manually in the Wizard Editor page. There are also a 2 or 3 special letters that have “no” dispute items” at all. For those you’ll use the Wizard 3 button that says “Create a letter with NO Dispute Items.” There are Quick Videos to show you how to do these things.    As a rule of thumb:  If you follow default Wizard steps with the default letters, 95% of the time your work will be point and click with no editing.  But if you’re trying to do something special or use an unusual letter, yes, you’ll have some typing to do.  Most big companies who use our software save time by using the default letters.  This will save you time and money and reduce manual entry.

Want to use a letter that doesn’t have dispute items?  Use the Dispute Wizard and click the link below wizard 3 that says ” Create a letter for a client (with no dispute items)”

Creating Custom Letters

Even though we include over 100 letters, you may wish to add your own special letters to the library.  Creating custom letter is not complicated, but we do recommend that you first look at an existing library letter to see how we have used “Placeholders” (Parameters).   Be sure to make a copy of the existing letter, so you do not damage the original.

“Placeholders” are auto fill parameters that give auto-merge functionality for the Library Letters to auto populate the client and dispute information into your dispute letters from within the wizard.  You’ll find the available parameters listed just below the custom letter editor.

Placeholders_001

15 Bonus Materials

Many people ask “where are the bonus materials?”  If you’re a paid cloud user, you can download these from the home page of your credit repair cloud account.

Bonus_materials

16 Business Dashboard and KPIs

Business Dashboard and KPIs!

The business dashboard feature is now live with real-time KPI’s (Key Performance Indicators) to track your sales growth.  Understanding yourconversion ratechurn rate and average revenue per client are your key metrics for scaling your business.  The dashboard can be seen by any admin or a custom role with appropriate permissions.   New parts will be added to this module over the coming weeks to give you a 360 degree view of your business and team.  Stay tuned.

Business_Dashboard_Credit_Repair_KPI_500px

17 Integrations

Credit Repair Cloud will integrate with hundreds of other popular cloud applications like these:

                

Integration with other services is at the core of Credit Repair Cloud and we provide 2 options:

Credit Repair Cloud provides a REST API for DevelopersWith the Credit Repair Cloud API, you can connect our lead/client module with third-party services such as, accounting, e-commerce, CRM, mobile, sms, telephony, self-service portals and more. You can add clients or leads to Credit Repair Cloud or update their status from third-party applications (such as SalesForce.comZOHOInfusionsoft,QuickBooks and more) or extract Credit Repair Cloud data in XML format and develop new applications or integrate with your existing business applications. Because Credit Repair Cloud is independent of programming languages, you can develop applications in any programming language (Java, .Net, C, C++, PHP, etc.). Learn more about the Credit Repair Cloud API.*The Credit Repair Cloud Developer API is designed for experienced web developers proficient in XML. If you are new to REST, you can learn basics at http://en.wikipedia.org/wiki/REST or look at options for Zapier

Credit Repair Cloud integrates with Everything! Thanks to Zapier.Setting up API integrations can be hard work and usually requires hiring your own developer. TodayZapier, which is like a match-maker for web services, anounced support for Credit Repair Cloud, making it easier than ever to integrate Credit Repair Cloud with over 250 services instantly!If you’re not familiar with Zapier, click here to see how simple it can be. You choose a service to be used as a trigger (like a CRM), and you choose another service to take an action when that trigger is pulled. For example, you can use Zapier to integrate with SalesForce.comZOHO or other CRM. When a new client or lead is added to your Salesforce.com, that client appears in Credit Repair Cloud. You can also trigger sms texts through twilio, a welcome letter via Mandrill or update an invoice from Quickbooks Online. The possibilities are endless. It works perfectly and takes minutes to set up.

Explore the 250+ services that can work with Credit Repair Cloud in Zapier.

 

ChargeBee Integration

Automated Recurring Billing & Payments with ChargeBee!

super_powers5

This is our most-requested feature ever! Say goodbye to manual invoicing. This new integration gives you awesome superpowers to set automated recurring client payments by credit card within Credit Repair Cloud!

recurring_billing_chargebee
ChargeBee is a leading recurring billing platform (and the most affordable we’ve ever seen). ChargeBee was founded by members of ZOHO, and their team are fantastic. This special integration is the first automated payment system ever designed specifically for the Credit Repair Industry!

Handles all common types of credit repair billing:

  • Monthly recurring payments
  • Pay-per-delete (triggered by status change)
  • 1-time charges.
  • Automated email notifications
  • Dunning management for declined cards
  • Invoice billing
  • Client Signup from your website
  • Collect payment at start — or delay until after “first work” (Round 1 letters)
  • Syncs with Credit Repair Cloud accounting
  • Compatible with Authorize.net and all major Gateways

Before you can signup for ChargeBee, you must have a Merchant Account Gateway click here for a merchant account for credit repair.

Once you have your Merchant Gateway, sign up for ChargeBee. It’s FREE for 30 days if you sign up from the link in My Company>ChargeBee.

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Mandrill

mandrill-by-mailchimp6

Our Mandrill integration is awesome!

The Mandrill integration will replace our default email system giving you full control over all automated notifications that send to clients and affiliates. You can also monitor delivery and stats in your Mandrill account or on the Mandrill mobile app.  This is an extremely useful to know if a client saw your email or gave you an invalid email address, etc. All those tools are in your Mandrill account.  A free Mandrill account allows you to send 12,000 emails per month for free! Didn’t we say awesome?

With the Mandrill integration you can customize all the emails triggered by events in your Credit Repair Cloud (like welcome letters, changes in a client’s account or invoice related emails, etc). It sends beautiful html emails and can also use MailChimp templates and more. When you activate the Mandrill integration, you’ll already see a different beautiful look to the new letters and content and additional triggers.  This alone is already a big step up from the standard notification system.  From here you can replace any templates as needed.  

Mandrill_live

To Setup Mandrill integration in your Credit Repair Cloud

  1. Signup for a free Mandrill account.
  2. Log into your Mandrill account to get your API key. Don’t know how? Keep reading this user guide. The next chapter is called “Get your Mandrill API key.”
  3. Log into your Credit Repair Cloud and click on “My Company>Mandrill Integration” (You must be an Admin).
  4. Add your API key and click “save.”  You’re done!

All your client and affiliate notifications now flow through Mandrill.  You can now log into Mandrill to see the deliverability stats so you’ll know if a client gave you an invalid email address, etc. All those tools are in your Mandrill account.

More awesome-ness

From within your Mandrill account, you can now monitor deliverability and open-rate with mandrill and see which emails are bouncing and why (most common issue is sending to an email address that does not exist). This is a very valuable tool.

mandrill-deliverability

Mandrill FAQ

General information and troubleshooting for Mandrill:

The Mandrill Integration is awesome because it gives you complete control over all notifications sent from your account. However, when you switch to Mandrill, you will no longer be using our mail server. For any issues with your Mandrill account or email deliverability you will need to troubleshoot yourself from within your Mandrill account or contact Mandrill support.

Want to create new templates? 

Create new templates in your Credit Repair Cloud Mandrill Integration page.  Click the button that says “Email Templates” and create them.  Be sure to give them a logical name so you remember what they are for.  Any templates you create will now be in the list if you click on the pencil icons by the default templates .

2 common reasons why emails are not received:

(1) Incorrect email address.
(2) They’ve landed in a spam folder

To see status of all emails you’ve sent through Mandril:

Log into your Mandrill account at https://mandrillapp.com and click on “Outbound>Activity” for email activity and error messages.

If a client doesn’t see notification emails you’ve sent

(1) Verify that the email address in the client’s profile is valid at: http://tools.email-checker.com.
(2) If the email address is correct and your Mandrill outbound activity shows that it was delivered; ask the client to check their spam folder and to mark you as “safe sender.” Many clients don’t understand how email or spam folders work. Many don’t know they even have a spam folder. Part of the challenge in doing business online is to help your clients.

Email deliverability is dependent upon reputation

You may want to invest in a dedicated IP address at Mandrill to further improve deliverability.

Contacting Mandrill Support

Your Mandrill account is your own. Mandrill has a dedicated support team to help you. Click the “Support” button on the bottom left of your screen when you are logged into your Mandrill account at at https://mandrillapp.com

Want to turn off the Mandrill integration in your Credit Repair Cloud?  

Remove the Mandrill API key from your Credit Repair Cloud Mandrill Integration page and click save.

Get your Mandrill API key

Step 1. Sign Up for a Free Mandrill Account

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Step 2. Go to your Mandrill SMTP & API page

  • Once you log in, go to the gear in the upper-right a choose SMTP & API Credentials.
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Step 3. Get an API key

  • Click the New API Key button to create a new one.
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Step 4. Describe the Key and Create it

  • Give the key a descriptive name, such as “Credit Repair Cloud” or “CRC.”
  • Leave the boxes unchecked.
  • Click the Create API Key button.
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Step 5. Copy your API key

  • Copy your API key.
 mandrillkey5

Step 6. Paste your API key into Credit Repair Cloud

  • Paste your API key into your Credit Repair Cloud’s “Mandrill Integration page. Click save.
  • Done! All automated notification emails for your clients and affiliates will now send via your Mandrill account with beautiful HTML templates that you control.
 mandrillkey6

MailChimp

MailChimp Integration

mailchimp_logo

Credit Repair Cloud can now sync to MailChimp – a world leading email newsletter service. If you want to send a mass email or newsletter to many people at one time, we recommend MailChimp.  This integration syncs contacts from your Credit Repair Cloud to your MailChimp account. If you have 4 lists in MailChimp called; Leads, Prospects, Clients and Affiliates, you can set those same lists to sync and update daily to maintain up-to-date mailing lists in MailChimp for your monthly newsletter or mass mails.  At the time of this writing afree MailChimp account allows you to send 12,000 emails per month for free!

**Note:  We are also working on a Mandrill integration that will  give you complete control over all mail sent from your credit repair cloud account, plus the ability to send timed or triggered emails set by events in a client’s lifecycle. Mandrill is another product from MailChimp for sending triggered/transactional emails.  Mandrill users can send 12,000 emails a month for free. We are putting the finishing touches on the Mandrill Integration.  This is a feature that many users have requested. It’s in final testing and should go live within the next 2 weeks.

QuickBooks, FreshBooks and other Accounting Software

Integrate with QuickBooks, FreshBooks and other 3rd party accounting software!

New_Integrations

We’ve added more triggers and actions for Zapier!  If you’re not familiar withZapier, it’s like a MatchMaker for Web Applications. Credit Repair Cloud users use Zapier to connect Credit Repair Cloud to Salesforce.comMailChimpZOHO CRM and hundreds of other programs by easy point and click. Now integrate Credit Repair Cloud with your QuickBooks Online, FreshBooks and more.

New Invoice Trigger: When an invoice is created at Credit Repair Cloud, it’s sent to that 3rd party accounting software via our API.

Create Invoice Action: When an invoice is created at your 3rd party accounting software, it’s sent to Credit Repair Cloud and saved to your client’s record (providing the client’s first name, last name and email match in both software).

*Note:  QuickBooks or FreshBooks do not yet send/receive payment information via API, so you’ll still need to update payments manually  as you do now. This is due to limitations for QuickBooks and FreshBooks.  As soon QB and FB release an API call for payment updates, we will add that feature, too.  We’re on it!

Zapier

Credit Repair Cloud now integrates with…EVERYTHING!  Thanks to Zapier

zapier-big
When we added Developer tools and API’s, it opened up a whole new world for Credit Repair Cloud users with in-house developers to build and develop their own applications to interact with Credit Repair Cloud.

Today, we have partnered with Zapier, and now anyone can integrate their Credit Repair Cloud account with over 250 popular online applications, including Salesforce.com, ZOHO, Quickbooks online, Freshbooks, MailChimp and more.  Zapier is like a matchmaker for cloud applications, allowing you set triggers in one application to cause an action in another.  It takes just minutes to set up, no programming needed and it’s free to try with no time limit.

Popular “zaps” would be:  Add a client to your Salesforce.com (or other CRM) and it will automatically create a client in Credit Repair Cloud.  Or, if a client doesn’t pay his bill, mark him as suspended in your CRM and the client will be automatically be suspended in credit Repair Cloud. Or, create a new clientin Credit Repair Cloud and have your MailChimp or aWeber send that client a customized welcome letter from you or have an SMS text agreement sent to the client’s mobile phone to respond with the word “AGREE”.  The possibilities are endless.

Just remember, zapier will only do the actions you see listed. Currently our API calls will create leads, clients and change their status.  Next week we add invoice related API calls, for example; create a invoice or record a payment in QuickBooks Online, Freshbooks (or other accounting software), and the invoice information will update in your Credit Repair Cloud. The invoice statuses will also be connected to the new Business Dashboard we are launching shortly with real time KPI’s to scale your business. It’s going to be an exciting year in 2014.  Click here to learn more about Zapier integration.

18 FAQ

19 Troubleshooting

tuneup web_browsers

TROUBLESHOOTING

Got a slow connection?  Are things working in a strange way?

We are on the world’s fastest cloud servers.  Our service will never slow. We are using the latest technology.  If you do not have the newest version of your web browser, our app may not work.  

99% of all support tickets are due to browser problems (on your computer).

Is our app running slow or strange? Before you write a support ticket, please try the following steps to solve the problem (and speed up your system)!

Happy Cloud

Follow these 3 steps for a happy and fast web browser (yes, all 3!):

  1. Shut down and restart your computer. Why? Because restarting your computer frees up memory.
  2. Delete all temporary internet files and cache — or an even better, run CCleaner (we love CCleaner and we use it daily here). Why do we clean out these files? Because your web browser saves garbage and old version of web pages. Our programmers work every night, so if your browser saved yesterday’s code (that has since been changed), strange things will happen. Keep your browser clean and happy. We love CCleaner and we run it daily on our own computers daily. There’s a Windows version and Mac version of CCleaner (both are free). Think of it as a purging cleanse.
  3. Download the newest version of a different web browser. Why? It’s the best way to know if your original browser was messed up. We don’t like Internet Explorer. It comes with Windows, but it’s very slow and easily damaged. We like FirefoxChrome and Safari. They’re much faster than Internet Explorer and have fewer problems. Best part is, they are all FREE!

*We know you love your old browser. Yes, change is scary and we feel your pain, but you won’t know if you have a browser issue until you restart, clean
things out and try a newer version of a different browser.

Firefox Chrome Safari
Firefox Chrome Safari

Visit this page for more tips to clean up, tune up and speed up your Internet Browser:  http://support.credit-aid.com/entries/23577522-Fix-Internet-Browser-Problems

Internet Explorer tends to be very slow and prone to problems. Many people IE it because it comes with windows, but if you’re experiencing sluggishness, or non-response, Internet Explorer is usually the culprit. We recommend Firefox, Chrome and Safari.  These are  much faster than Internet Explorer.  Be sure you have the newest version.  They’re all free

Be careful about add-ons and toolbars in any browser.  Add-ons affect your performance and many contain spyware and malware.  If it’s something free, beware.

Additional ways to improve a slow connection or sluggish computer.

Try all steps in order:

  1. Turn off your computer and modem/router (and leave them both off( at the same time) for one minute.
  2. Delete temporary internet files (in control panel — internet properties)
  3. Try a different web browser (we like Firefox — and it’s free).

If these fail to help

  1. Call your internet provider (usually your cable TV or phone company).  Ask them to test your connection.
  2. Be aware that viruses and malware can also cause connectivity issues.

Additional Tips to speed up your system

  • It’s important to clean out temporary internet files often.  You can do this in CONTROL PANEL – INTERNET PROPERTIES.  There is also a free program we love called CCleaner that does a fantastic job of this.
  • Not seeing new content or changes in a page?  Your browser may be showing you old pages.  Clicking Control and F5 will force your browser to refresh a page.
  • Don’t view our app from within an application like AOL.  User  just a browser.  We like Firefox, Chrome and Safari (have the newest version).
  • Did you know that your IP may change every month?  When this happens, your computer will be extremely sluggish.  Turning off your computer and router (and having them both off at the same time for 1 minute) will solve this issue.

Trouble logging in?

Make sure you are using the correct User ID and Password. These are case-sensitive and must always be typed the same (with no spaces).

20 Getting Technical Support

Our products are supported by
the people who build them.

We don’t use call centers or have robots reply for us. Our development team are involved in support. If you don’t find an answer to your issue in our forums, submit a support request to get in contact and we will respond fast during business hours (9 am – 6 pm PST / Mon-Fri).

We now have 2 options for support:

Self-Help Support, Quick Videos and E-mail Support tickets will always be FREE.
*Premium Phone Support is $90/1 hour or $50/30 min.
*Premium Support is live one-on-one IT support assistance for all products: Credit Repair Cloud, software questions, configuration, browser issues, windows and mac issues, web hosting, sitebuilder and more. Keenan can assist you directly on your computer using screen sharing. **If you’re just starting, this personalized assistance is for you. Book a session with Keenan

Your Support Team:

Tammy Keenan Daniel Manya

Self-Help Options:

Still need help?

Fill out a new support ticket and fill in all the fields. Please be the account holder writing from the email address you signed up with. We cannot communicate with anyone else due to security and safety of your client data). If you can explain the error and give us details we need to understand and recreate the error, we can help you surprisingly fast. If we cannot understand what you’ve written, it will delay the process. So please take a few minutes to write clearly with the details we need.

Information we need in a Support Ticket:

  • Your User ID (A User ID is not a name. It’s what you log in with).
  • Your Client’s name
  • What page were you on?
  • What were you trying to do?
  • What went wrong?
  • What error message did you see?
  • Steps to reproduce the error?
  • What web browser and version # are you using?
  • Did you try repairing your browser?
  • Screenshots help. Learn how.

WE WANT TO HELP YOU, but remember that we are not there with your so we need clear details of what you are seeing and doing that is causing a problem. Take a few minutes to help us to help you. Write one support ticket with details (not many back to back) or this will delay the support process.

21 Security

SecurityGuard

Security is our #1 concern.

We’re storing a lot of sensitive client information. You might sound friendly but we don’t know you.

Please respect our rules of security.  They protect your clients and help to protect you from liability.

  • Always write us from the same email address you signed up with.
  • No bank will discuss your account with a 3rd party. Neither will we.
  • Be cautious with the permissions you assign to your team members.
  • All Team Members must have their own User IDs and Passwords.
  • Multiple users cannot login and share one User ID.
  • User ID’s and passwords cannot be shared. We monitor access and IPs.

Only write us from the same email address you signed up with. If you’re writing us from any other email address, you’re not the account holder.

  • Only one person is the account holder. They signed our agreement.
  • No other person can be “designated” as account holder.
  • Please don’t be a 3rd party writing from any other email address.
  • Telling us about another email address doesn’t make you account owner.
  • Writing someone else’s name or email within your email doesn’t fool us.
  • There’s no logical reason why you’re not writing from your same email.
  • If your email isn’t working, fix your email issue, then contact us.
  • We don’t give account information to a 3rd party. No exceptions.
  • Accounts cannot be transferred. Data can’t be moved to another account.
  • Write from the same email address you signed up with and we can help you.
  • We don’t know the structure of your business. You could be an ex-employee or ex-partner trying to sabotage a company you’ve just left.
  • Please understand that these rules are to protect protect clients.
  • We do terminate accounts with security issues.

On our signup page, step 1 says:

“Enter your name and email as Account Holder. The Account Holder cannot change. Fill out this form only if you will be responsible for this account.”  You also signed an agreement that you understood and would follow our guidelines for security.

If you’re writing from the email address you signed up we will always help you fast.

If you’re a 3rd party who is not the account holder and you continue to make requests about someone else’s account we will consider that a security threat and we may ban your access.

We cannot make special account changes during a free trial

Support is limited during a free trial.  You can change many settings in your MY COMPANY tabs, but special Account changes require programmer hours and a free trial is intended to evaluate software, not to run a business for free.  Contact us after you’ve upgraded from your free trial.  If you’re the account holder we will be happy to help.

If you feel our security precautions are unusual

Ask Bank of America for access to someone else’s bank account…or contact Gmail, Facebook or Match.com and see how far you get with questions about someone else’s account.  They won’t do it and neither will we.

Thanks for understanding!

ITS-all-good